Administrative Assistant

The-Voleon-Group; Berkeley (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

20 days of paid time off

401(k) plan with company match

Daily catered lunches

Job summary

The Voleon Group in Berkeley, California, is seeking an Administrative Assistant to provide high-impact support to senior leaders. You will work closely with engineering executives, managing operations to enable focus on strategic priorities.

This role requires strong organizational and communication skills, with at least 3 years of experience. Benefits include competitive compensation, medical coverage, paid time off, and a supportive work culture.

Qualifications

• 3+ years of experience in administrative support.
• Experience supporting multiple senior executives.
• Strong organizational skills with attention to detail.

Responsibilities

• Provide proactive administrative support to senior executives.
• Manage complex calendars and coordinate travel.
• Support project management and enhance team efficiency.

Skills

Organizational skills

Excellent communication

Detail-oriented

MS Outlook proficiency

Project management skills

Education

Bachelor’s degree

Tools

MS Word

MS Excel

MS PowerPoint

Jira

Confluence

Job description

The listed base salary range for this position is based upon the location(s) of this posting. Individual salaries are determined through a variety of factors, including, but not limited to, education, experience, knowledge, skills, and geography. Base salary does not include other forms of total compensation such as bonus compensation and other benefits.

Our benefits package includes medical, dental, and vision coverage, life and AD&D insurance, 20 days of paid time off, 9 sick days, and a 401(k) plan with a company match.

Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.

Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together.

In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more.

As an Administrative Assistant, you will provide high-impact support to senior leaders at Voleon. In this role, you may directly support up to four senior executives in our Engineering organization. You will amplify their impact by managing day-to-day operations, enabling focus on the most important strategic priorities.

Responsibilities

• Provide proactive administrative support to senior executives (Engineering leaders), acting as a trusted partner and point of contact
• Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs
• Coordinate domestic and international travel and handle related expense reporting
• Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering
• Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team
• Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency
• Handle confidential and non-routine information with the utmost care and discretion
• Provide responsive assistance to colleagues, clients, and vendors as requested
• Assist with project management, research, and IT support as required

Requirements

• 3+ years of experience in administrative support; experience with technology leaders preferred
• Proven experience supporting multiple senior executives in both in-person and remote environments
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail
• Excellent written and verbal communication skills; professional, clear, and courteous in all interactions
• Meticulous attention to detail and accuracy
• Ability to manage tasks independently, prioritize effectively, and adapt to changing demands
• Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment
• Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian, Agile Project Management tools (Jira, Confluence, Smartsheet) and GenAI is a plus
• Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed
• Bachelor’s degree (preferred but not required)
• Authorized to work in the United States

Equal Opportunity Employer

The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.