Executive Assistant

The Voleon Group; Miami (FL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation

Daily catered lunches

Enriching working environment

Job summary

The Voleon Group in Miami is seeking an Executive Assistant to support senior executives in our new office. Your role includes managing schedules, coordinating meetings, and enhancing office efficiency.

Candidates should have over 3 years of experience in administrative roles and strong organizational and communication skills. The position offers a collaborative work environment and competitive benefits.

Qualifications

• 3+ years of experience in administrative support.
• Proven experience supporting multiple senior executives.
• Ability to manage tasks independently and prioritize effectively.

Responsibilities

• Provide comprehensive administrative assistance to senior executives.
• Manage and prioritize meeting requests effectively.
• Collaborate with Executive Support staff for seamless coordination.

Skills

Organizational skills

Communication skills

Attention to detail

Proficiency with MS Outlook

Experience with GenAI tools

Education

Bachelor's degree

Tools

MS Word

MS Excel

MS PowerPoint

Atlassian tools (Jira, Confluence)

Smartsheet

Job description

Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.

Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together.

In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more.

As an Executive Assistant in our newly established Miami office, you will provide dedicated support to up to four senior executives while also supporting the management of office facilities and events. In this role, you’ll play a key part in building and supporting the foundation of our growing team in this exciting new location. Your contributions will enhance the efficiency of our leadership, and your success will directly impact the overall success of the company.

Responsibilities

• Executive Support:
  • Provide comprehensive administrative assistance to senior executives, including calendar management, meeting coordination, and travel arrangements
  • Manage and prioritize meeting requests, ensuring executives are well-prepared with necessary materials
  • Collaborate with Executive Support staff to ensure seamless coordination across the leadership team
  • Handle communication on behalf of executives in a clear, professional, and timely manner
  • Assist with project management, event planning, research, and IT support as required
  • Serve as onsite back‑up for Office Manager, supporting onsite employees, candidates, vendors, and visitors

Requirements

• 3+ years of experience in administrative support
• Proven experience supporting multiple senior executives in both in-person and remote environments
• Excellent organizational and communication skills; professional, clear, and courteous in all interactions
• Meticulous attention to detail and accuracy
• Ability to manage tasks independently, prioritize effectively, and adapt to changing demands
• Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus
• Experience with GenAI tools and technologies is a plus
• Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed
• Ability to travel occasionally
• Bachelor’s degree (preferred but not required)
• Authorized to work in the United States

Equal Opportunity Employer

The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.