Administrative Assistant

The Voleon Group; Berkeley (CA); On-site; USD 67,500 - 82,500; Full time

Benefits offered by this job

Competitive compensation and benefits

Daily catered lunches

Beautiful modern office

Job summary

The Voleon Group in Berkeley, California is seeking an experienced Administrative Support professional to provide comprehensive support to senior executives.

You will manage complex calendars, coordinate travel, and assist with project management tasks in a fast-paced environment. The ideal candidate has over 3 years of administrative support experience, preferably in technology, and is proficient in Microsoft Office suite. A Bachelor's degree is preferred.

This role offers a competitive compensation package and opportunities for professional growth.

Qualifications

• 3+ years of experience in administrative support, preferably with technology leaders.
• Proven experience supporting multiple senior executives in both in-person and remote environments.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.

Responsibilities

• Provide proactive administrative support to senior executives.
• Manage complex calendars and meetings.
• Coordinate domestic and international travel.

Skills

Organizational skills

Written communication

Verbal communication

MS Outlook

MS Word

MS Excel

MS PowerPoint

Jira

Confluence

Agile Project Management

Education

Bachelor's degree

Job description

Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.

Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together.

In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more.

Compensation Range: $75,000

Responsibilities

• Provide proactive administrative support to senior executives (Engineering leaders), acting as a trusted partner and point of contact
• Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs
• Coordinate domestic and international travel and handle related expense reporting
• Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering
• Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team
• Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency
• Handle confidential and non-routine information with the utmost care and discretion
• Provide responsive assistance to colleagues, clients, and vendors as requested
• Assist with project management, research, and IT support as required

Requirements

• 3+ years of experience in administrative support; experience with technology leaders preferred
• Proven experience supporting multiple senior executives in both in-person and remote environments
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail
• Excellent written and verbal communication skills; professional, clear, and courteous in all interactions
• Meticulous attention to detail and accuracy
• Ability to manage tasks independently, prioritize effectively, and adapt to changing demands
• Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast‑paced environment
• Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian, Agile Project Management tools (Jira, Confluence, Smartsheet) and GenAI is a plus
• Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed
• Bachelor's degree (preferred but not required)
• Authorized to work in the United States

Equal Opportunity Employer

The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.