Administrative Assistant

CM Controls; Benicia (CA); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Health insurance

401(k)

Dental insurance

Life insurance

Paid time off

Vision insurance

Job summary

California Motor Controls, Inc. seeks a full-time Office Assistant in Benicia, CA to handle incoming calls, greet visitors, manage files, input new order information, and support a range of general office clerical duties.

The ideal candidate has excellent customer relations and communication skills, is highly organized, and a strong team player willing to help in all aspects of the company when needed. Proficiency in Microsoft Office is required; QuickBooks experience is a plus.

Qualifications

• High school diploma required.
• Excellent communication and customer service skills.
• Proficient in Microsoft Office; Excel skills preferred.

Responsibilities

• Answer incoming calls and perform receptionist duties as needed.
• Greet visitors and manage filing systems.
• Process new orders and log projects.
• Review invoices for accuracy.
• Prepare and mail Accounts Payable checks weekly.
• Enter data into databases and maintain records.
• Distribute mail and assist with daily UPS shipments.
• Provide basic tech support guidance as needed.

Skills

Phone skills

Customer service orientation

Organizational skills

Team player

Microsoft Office

Excel

Data entry

Communication

Education

High School Diploma

Tools

Microsoft Office

Excel

QuickBooks

Job description

We, at California Motor Controls, Inc. are currently looking to hire a full-time Office Assistant to handle incoming phone calls, greeting visitors, managing files, inputting new order information, in addition to other general office clerk duties. The ideal candidate for this job is someone who has excellent customer relations and communication skills. Someone who is highly motivated, efficient, well-organized, and comfortable being a member of a team. Our company is a small business that would like to find a team player who is willing to help out in all aspects of the company when needed.

Position Responsibilities Include, But Are Not Limited To

• Answer incoming calls and assume other receptionist duties when needed.
• Receiving and greeting visitors as needed.
• Managing existing filing systems.
• New order processing and project logging.
• Review incoming invoices to ensure accuracy.
• Double-check checks before they are issued to catch any errors or discrepancies
• Mailing out Account Payable checks weekly and other mail.
• Creating, maintaining, and entering information into databases.
• Receiving mail and properly distributing.
• Occasional receiving of daily UPS shipments.
• Helping organize and maintain office common areas.
• Maintaining office equipment as needed.
• Maintaining supply inventory.
• Serve as the first point of contact for basic tech support questions and direct calls to the appropriate person when needed.

Preferred Skills And Qualifications

• Strong phone and people skills. Helpful, upbeat, friendly, with a warm personality.
• Detail oriented with superior organizational skills.
• Proficient using Microsoft Office. With strong skills in Excel.
• Experience using QuickBooks or ability to learn.
• 10-key data entry experience is a plus
• Exceptional communication skills. Able to effectively communicate, both written and verbally, providing thorough information.
• Willing to work with others in a team environment and contribute wherever needed.
• Understands the importance of great customer service.
• Ability to multitask and is comfortable working in a fast-paced environment.
• Dedication to completing projects in a timely manner.
• Ability to work well with little supervision.
• Capable of lifting 30-40lbs.
• High School Diploma

Pay Rate:

$26-$29 per hour dependent on experience.

Benefits

• Health insurance
• 401(k)
• Dental insurance
• Life insurance
• Paid time off
• Vision insurance

We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.

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