Administrative Assistant

Scallon Controls, Inc.; Beaumont (TX); On-site; USD 32,000 - 44,000; Full time

Job summary

Scallon Controls, Inc. in Beaumont, TX is seeking a dependable Administrative Assistant to support our administrative team and serve as the primary backup for our receptionist.

This role thrives in a fast-paced environment, delivering internal and external customer service while balancing multiple administrative duties across the facility. Responsibilities include handling front office coverage, processing purchase orders, managing inventory of supplies, coordinating meeting room schedules, and

Qualifications

• Previous administrative support experience required.
• Prior multi‑line switchboard or receptionist experience preferred.
• Strong organizational, time‑management, and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications and standard office equipment.
• Ability to work independently while maintaining a collaborative, team‑oriented approach.
• Dependable, professional, and detail‑oriented with a strong customer service mindset.

Responsibilities

• Reception & Front Office Support: Serve as the primary backup for the Receptionist position.
• Administrative Support: Create and manage purchase requisitions, prepare and process expense reports, and manage office supplies.
• Facility & Supply Management: Monitor, order, and replenish vendor supplies across all facilities.
• Meetings & Events: Coordinate meeting room schedules and assist with company events and projects.

Job description

At our company, people are our greatest asset. We are committed to hiring talented individuals who are passionate about their work and eager to grow. Our goal is to provide more than just a job we offer opportunities for development, advancement, and long‑term career success. When you join our team, you become part of a culture that values your contributions, invests in your growth, and supports your future every step of the way.

Our Human Resources team is here to support employees through every stage of their journey from joining the company and developing new skills to celebrating milestones and planning for the future. We strive to foster a workplace where people feel valued, supported, and empowered to succeed.

When our employees grow, our company grows with them.

The Scallon HR Team

Why Work For Us

Scallon is more than just a local company that provides industry‑leading products and services through our partnership with Emerson Automation Solutions. As an employee‑owned company, Scallon Controls has over 150 shareholders that each have a vested interest in providing the best possible business experience for our customers. We hire the best people, we train them to be experts in their field, and we retain them by sharing in the success of the company through employee ownership. Our focus on long‑term employee retention has resulted in a company staffed by people that know the local facilities and their processes and can provide the correct product or service choice the first time, at the right time. We are real people, and through our superior products and expert services, we provide real results.

Our Responsibility

Core Values

Team Oriented

empathy, communication, selflessness

Positive and Passionate

attitude, driven, learner, competitive

Customer First

perspective

Adapt and Solve

accountable, follow‑through, proactive, creative, intuitive

Interested in exploring a career at Scallon Controls? Check out our open opportunities below.

Location: Beaumont, TX
Schedule: Monday-Friday, 7:15 AM - 4:30 PM (40+ hours per week)

Position Summary

We are seeking a dependable, highly organized, and detail‑oriented Administrative Assistant to support our administrative team and serve as the primary backup for our receptionist. This role is ideal for a professional who thrives in a fast‑paced environment, enjoys providing exceptional internal and external customer service, and is comfortable balancing administrative responsibilities with hands‑on support throughout our facility.

This position requires a proactive individual who can effectively manage multiple priorities while maintaining accuracy, professionalism, and a positive team‑focused attitude.

Key Responsibilities

Reception & Front Office Support

• Serve as the primary backup for the Receptionist position.
• Provide daily lunch coverage and additional coverage as needed for PTO, planned absences, and unexpected leave.
• Answer, screen, and direct incoming calls through the main switchboard in a professional manner.
• Process and distribute customer purchase orders.

Administrative Support

• Create and manage purchase requisitions for company purchases.
• Prepare and process expense reports, including company fuel card expenses and employee reimbursement requests.
• Order, track, and maintain inventory of office supplies, ink cartridges, and other administrative resources.
• Coordinate meeting room schedules and ensure meeting spaces are properly prepared before and after meetings.
• Assist with company events, meetings, and special projects as assigned.
• Provide administrative support to various departments as needed.

Facility & Supply Management

• Monitor, order, and replenish vendor supplies across all company facilities, including meeting rooms, kitchens, and drink coolers.
• Maintain organization and distribution of supplies throughout the campus.
• Transport and restock cases of water, beverages, and other materials as required.

Physical Requirements

This is an active position and is not strictly desk based. The successful candidate must be comfortable:

• Walking regularly between multiple buildings on campus.
• Standing and moving throughout the workday.
• Lifting, carrying, and relocating office and facility supplies.
• Performing light to moderate physical tasks associated with supply management and event support.

Qualifications

• Previous administrative support experience required.
• Prior multi‑line switchboard or receptionist experience preferred.
• Strong organizational, time‑management, and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications and standard office equipment.
• Ability to work independently while maintaining a collaborative, team‑oriented approach.
• Dependable, professional, and detail‑oriented with a strong customer service mindset.

Why Join Scallon Controls?

At Scallon Controls, we value teamwork, professionalism, and a commitment to excellence. This position offers the opportunity to play a key role in supporting daily operations while contributing to a positive and productive work environment.