Administrative Support Specialist

Schaedler Yesco Distribution Inc.; Mechanicsburg (Cumberland County); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Coverage

401K with match

ESOP

Quarterly bonuses

PTO & holidays

Education support

Job summary

Schaedler Yesco Distribution is seeking an Administrative Support Specialist to welcome visitors, coordinate meetings and manage all incoming communications across management and departments. Based in Mechanicsburg, PA, this full-time onsite role requires exceptional organizational skills, a proactive mindset, and the ability to multitask in a fast-paced environment.

Proficiency with MS Office and professional communication are essential for daily operations.

Qualifications

• 1–3 years of experience in office administration or related role.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook) required.

Responsibilities

• Welcoming visitors and directing them to appropriate contacts.
• Managing all incoming communications (phone, email, fax).
• Coordinating meetings, travel arrangements, and expense reports.
• Overseeing office supplies and meeting logistics.

Skills

MS Office Suite

Communication skills

Multitasking

Detail-oriented

Office administration

Job description

Career Opportunities with Schaedler Yesco Distribution

A great place to work.

Careers At Schaedler Yesco Distribution

Current job opportunities are posted here as they become available.

Join the Schaedler Yesco Distribution Team!

Why You’ll Love Schaedler Yesco Distribution:

At Schaedler Yesco Distribution, we’ve been illuminating the electrical industry since 1924! As a family- and employee-owned company, we take pride in providing innovative solutions and exceptional customer service. With 29 locations across Pennsylvania, Ohio, and New York, we provide comprehensive solutions in lighting, datacomm, automation, and industrial services.

What Sets Us Apart are our Core Values:

Commitment to Integrity

Teamwork

Accountability

Profitability

Where we work hard and go home happy!

Electrifying Benefits:

Health Coverage: Choose from 2 PPO options for Medical, Dental, Vision, and RX—coverage kicks in just 60 days after the 1st of the month!

401K with company match.

Flexible Spending Account (FSA) & Health Savings Account (HSA).

Employee Stock Ownership Plan (ESOP): Become a stakeholder in our success!

Quarterly bonuses.

Company-paid disability and life insurance.

Generous paid holidays and paid time off accruing 12 days of PTO during your 1 st year.

Opportunities for continuing education and professional development.

Location: Mechanicsburg, PA | Onsite
Job Type: Full-Time

Office Hours: Monday- Friday 8 AM- 5 PM

Summary/ Objective:

T he Administrat ive Support Specialist is responsible for welcoming visitors, coordinating meetings and appointments, and managing all incoming communications. Additionally, the Administrative Assistant will provide administrative support to various members of management and departments as requested.

Essential Functions:

• Managing communication –
  • handling phone calls, emails, and faxes coming into main console
• greeting visitors, answering inquiries, directing them to appropriate contacts
• Prepare and submit executive expense reports
• Greet vendors, customers, job applicants and other visitors and confirm appointment(s) with requested employees
• Travel arrangements – complete registrations, book travel accommodations, transportation, and itineraries for attendees
• Scheduling and meeting coordination –
  • Assist in coordinating appointments, meetings, conference calls for executives and others. Assist in arranging meeting spaces, restaurant reservations, preparing agendas, taking/typing meeting minutes and distributing to attendees.
• Office Maintenance –
  • overseeing office supplies, including paper goods, cleaning supplies, and miscellaneous food we keep onsite for meetings
  • Coordinate the ordering and distribution of office, cleaning and lunchroom supplies throughout the company
• Order, set up and clean up lunch for meetings and training events
• Must always adhere to strict confidentiality and will be required to sign a non-disclosure agreement
• Strong organizational skills with high degree of attention to detail
• Outstanding verbal and written communication skills
• Ability to multitask and work in a fast-paced environment

Knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook)

This job operates in an office setting. This position requires the use of standard office equipment such as computers, internet, smart phones, and photocopiers.

Mental Demands:

• Able to gather information, use logic to analyze information and adapt well in a fast-paced environment
• Strong interpersonal and communication skills
• Ability to learn, grow, and adapt to change
• Ability and willingness to work collaboratively
• Ability to analyze workload and establish priorities with time sensitive deadlines

Physical Demands:

While performing the duties of this job, the employee is required to have:

• Ability to use a keyboard and type proficiently
• Ability to lift to 30lbs
• Ability to walk short distances periodically
• Specific vision abilities required by this job include close vision and ability to adjust focus
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Travel:

This position does not include overnight or branch travel.

Experience:

• 1–3 years of experience in office administration, reception, front desk, customer service, or a related role.
• Experience greeting visitors, answering phones, directing calls, and handling general inquiries professionally.
• Valid Driver's License.

Other Duties:

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.