Administrative Assistant

Creative Financial Staffing, LLC; Bakersfield (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

Creative Financial Staffing, LLC seeks an organized Administrative Assistant in Bakersfield, CA to support construction operations. You will coordinate documentation, scheduling, vendor communications, and daily office tasks to ensure projects run smoothly.

Ideal candidates have 3+ years of administrative experience, strong MS Office skills, and the ability to manage multiple priorities with high attention to detail in a fast-paced environment.

Qualifications

• 3+ years of administrative support experience, preferably within construction/engineering or related industry.
• Strong proficiency in Microsoft Office: Word, Excel, Outlook, PowerPoint.

Responsibilities

• Coordinate project documentation, contracts, permits, and correspondence for active construction projects.
• Manage calendars, meetings, schedules, and travel arrangements for project and operations teams.
• Prepare reports, presentations, bid packages, and other administrative documents with accuracy and professionalism.
• Maintain job files, vendor records, purchase orders, and project tracking systems.
• Support communication between project managers, subcontractors, customers, and field personnel.

Skills

Administrative support

Microsoft Office

Job description

Administrative Assistant

Location: Bakersfield, CA (Onsite)
Salary: $50,000 – $65,000 DOE

A well-established construction company serving commercial and industrial clients throughout the Central Valley is looking for an organized professional to help keep daily operations running smoothly. This role serves as a key point of coordination between field teams, project managers, vendors, and customers. If you enjoy working in a fast-paced environment where no two days are the same, this is an opportunity to join a team that values reliability, teamwork, and attention to detail.

The Opportunity

This position exists to provide critical administrative support to construction operations, ensuring projects stay organized and information flows efficiently between the office and job sites. You’ll play an important role in supporting project documentation, scheduling, vendor communication, and daily office operations. The ideal candidate enjoys taking ownership of their work, collaborating with multiple departments, and helping drive projects forward behind the scenes.

What You’ll Do

• Coordinate project documentation, contracts, permits, and correspondence for active construction projects
• Manage calendars, meetings, schedules, and travel arrangements for project and operations teams
• Prepare reports, presentations, bid packages, and other administrative documents with accuracy and professionalism
• Maintain job files, vendor records, purchase orders, and project tracking systems
• Support communication between project managers, subcontractors, customers, and field personnel

What We’re Looking For

• 3+ years of administrative support experience, preferably within construction, engineering, or a related industry
• Strong proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Experience managing multiple priorities while maintaining exceptional attention to detail and organization
• Familiarity with construction project documentation, contracts, scheduling, or project management software is preferred

Why This Role Stands Out

• Join a stable and respected construction company with a strong reputation in the market
• Gain exposure to high-visibility projects and work closely with operational leadership
• Opportunity to expand responsibilities and grow your career as the organization continues to evolve
• Collaborative team environment where administrative professionals are viewed as key contributors to project success

This is an excellent opportunity for an administrative professional who enjoys being part of a team that builds and delivers meaningful projects in the community. Your ability to stay organized, communicate effectively, and support multiple stakeholders will make a measurable impact on project execution and overall business success.

If you’re looking for a role where you can make an impact while continuing to grow professionally, this could be the right next step.