Administrative Assistant

Ace Pro Forestry Mulching & Land Management LLC; Conyers (GA); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Paid holidays

Retirement plan

Career growth opportunities

Job summary

Ace Pro Forestry Mulching & Land Management LLC in Conyers, GA seeks a full-time Administrative Assistant to support day-to-day operations, prepare sales proposals, and manage documents. You will maintain records, assist with sales coordination, and provide responsive front-line phone support.

The role emphasizes accuracy in proposals, organized spreadsheets in Excel, QuickBooks data entry, and professional Word document creation.

Qualifications

• High school diploma or equivalent; additional education is a plus.
• 1+ years of administrative or office support experience.
• Proficiency with QuickBooks.
• Strong working knowledge of Excel.
• Experience creating sales proposals and supporting sales documentation.
• Efficient use of Microsoft Word for formatting, editing, and document preparation.

Responsibilities

• Create and format sales proposals with clear, accurate information.
• Prepare, review, and organize paperwork to support ongoing projects and administrative workflows.
• Answer incoming phone calls and route inquiries to the appropriate team member.
• Support sales-related coordination by tracking requests and assisting with follow-up documentation.
• Maintain organized spreadsheets in Excel for schedules, statuses, and administrative tracking.
• Use QuickBooks to support administrative tasks such as data entry and record maintenance.
• Draft and edit documents efficiently using Microsoft Word, ensuring professional presentation.
• Coordinate administrative details to help ensure proposals and paperwork are completed on time.
• Verify information for accuracy and completeness before submission or internal handoff.
• Maintain confidentiality of sensitive information and follow internal process standards.

Skills

Administrative support

Excel

Microsoft Word

QuickBooks

Phone etiquette

Attention to detail

Organization

Communication

Education

High school diploma or equivalent

Tools

QuickBooks

Excel

Microsoft Word

Job description

Administrative Assistant

About the Role

Ace Pro Forestry Mulching & Land Management LLC is seeking a full-time Administrative Assistant in Conyers to support day-to-day administrative operations, sales proposal creation, and document management. This role helps keep workflows organized, ensures timely follow-through on paperwork, and provides responsive front-line phone support.

Success in this position means producing accurate proposals and documents, maintaining efficient records, supporting sales coordination, and communicating clearly with customers and team members.

Duties & Responsibilities

• Create and format sales proposals with clear, accurate information.
• Prepare, review, and organize paperwork to support ongoing projects and administrative workflows.
• Answer incoming phone calls and route inquiries to the appropriate team member.
• Support sales-related coordination by tracking requests and assisting with follow-up documentation.
• Maintain organized spreadsheets in Excel for schedules, statuses, and administrative tracking.
• Use QuickBooks to support administrative tasks such as data entry and record maintenance.
• Draft and edit documents efficiently using Microsoft Word, ensuring professional presentation.
• Coordinate administrative details to help ensure proposals and paperwork are completed on time.
• Verify information for accuracy and completeness before submission or internal handoff.
• Maintain confidentiality of sensitive information and follow internal process standards.

Requirements

• High school diploma or equivalent; additional education is a plus.
• 1+ years of administrative or office support experience.
• Proficiency with QuickBooks.
• Strong working knowledge of Excel.
• Experience creating sales proposals and supporting sales documentation.
• Efficient use of Microsoft Word for formatting, editing, and document preparation.
• Ability to manage multiple tasks with attention to detail and strong organization.
• Excellent communication skills, including professional phone etiquette.
• Comfort working in a fast-paced environment while maintaining accuracy.

Benefits

• Health insurance options
• Paid time off (PTO)
• Paid holidays (as applicable)
• Retirement plan options
• Opportunities for skill development and career growth
• Supportive, professional work environment

Compensation: $45,000 – $45,000 / year

Employment Type: Full-Time

Location: Conyers