Accounting Assistant

Aleron; Buffalo (NY); On-site; USD 54,000 - 66,000; Full time

Job summary

Acara Solutions in Buffalo, NY is seeking an Accounting Assistant to support accounts payable, accounts receivable, and daily office tasks. This onsite role offers a direct hire path with a potential move to hybrid work after training.

Ideal candidates will have 5+ years in AP/AR or bookkeeping, strong QuickBooks and Excel skills, and excellent attention to detail. Background check upon offer.

Qualifications

• High School Diploma or GED
• 5+ years of experience in an Accounts Payable/Accounts Receivable or bookkeeping role.

Responsibilities

• Process vendor invoices, verify coding and approvals, reconcile vendor statements, coordinate payments by electronic transfer or check, and manage credit card reconciliations.
• Prepare and distribute customer invoices, record incoming payments, reconcile accounts to the general ledger, track customer credits and deductions, and prepare bank deposits.
• Follow up on overdue accounts by phone and email, resolve payment discrepancies, and maintain positive relationships with customers and vendors.
• Maintain accurate financial documentation and organized physical and electronic filing systems in accordance with company policies.
• Support daily office operations by answering phones, greeting visitors, managing mail, ordering office supplies, and providing administrative assistance to management and other departments.

Education

Associate's Degree in Accounting or Finance or Business Administration

Tools

QuickBooks

Microsoft Excel

Word

Outlook

Job description

Job Title: Accounting Assistant

Location: Buffalo, NY

Employment Type: Direct Hire

Industry: Manufacturing

Compensation: Up to $60K/yr. + 20-30% Yearly Bonus

Schedule: M-F Business Hours **Onsite (Potential to transition to hybrid 1-2 days/week remote after initial training period)

About the Opportunity:

• We're looking for a detail-oriented Accounting Assistant to support accounts payable, accounts receivable, and day-to-day office administration. In this role, you'll help manage financial transactions, maintain accurate records, process invoices and payments, and provide administrative support to keep business operations running smoothly.

Why You'll Love Working Here:

• Supportive, team-driven culture that values collaboration, transparency, and accountability.
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries.
• People-first environment that encourages employees to bring their authentic selves to work.
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.

Why This Opportunity is Exciting:

This role offers the chance to join a company that prioritises both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

What You’ll Do:

• Process vendor invoices, verify coding and approvals, reconcile vendor statements, coordinate payments by electronic transfer or check, and manage credit card reconciliations.
• Prepare and distribute customer invoices, record incoming payments, reconcile accounts to the general ledger, track customer credits and deductions, and prepare bank deposits.
• Follow up on overdue accounts by phone and email, resolve payment discrepancies, and maintain positive relationships with customers and vendors.
• Maintain accurate financial documentation and organized physical and electronic filing systems in accordance with company policies.
• Support daily office operations by answering phones, greeting visitors, managing mail, ordering office supplies, and providing administrative assistance to management and other departments.

Job Requirements

What You'll Bring:

• High School Diploma or GED
• 5+ years of experience in an Accounts Payable/Accounts Receivable or bookkeeping role.

What Sets You Apart:

• Associate's Degree in Accounting or Finance or Business Administration
• Expert knowledge of QuickBooks (Desktop or Online) is essential.
• Strong proficiency in Microsoft Excel for data analysis, reporting, and tracking.
• Familiarity with other Microsoft Office Suite applications (Word, Outlook).
• Exceptional attention to detail and a high degree of accuracy.
• Proven ability to handle sensitive and confidential information with discretion.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check.

After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Acara Solutions and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Website Privacy Policy | Acara

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.