Legal Administrative Assistant

Northbound Executive Search; New York (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

Northbound Executive Search is seeking a detail-oriented Legal Administrative Assistant to provide administrative and organizational support to attorneys and legal staff.

The ideal candidate has at least 3 years of experience in a law firm or legal environment and can manage competing priorities with professionalism and confidentiality.

Qualifications

• 3+ years of administrative experience within a law firm or legal environment.
• Strong organizational, communication, and time-management skills.
• Proficiency in Microsoft Office, including Word, Outlook, and Excel.
• Excellent proofreading and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Professional demeanor and strong interpersonal skills.
• Experience supporting multiple attorneys is a plus.

Responsibilities

• Provide administrative support to attorneys and legal teams.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, proofread, and format legal documents, correspondence, and presentations.
• Coordinate travel arrangements, expense reports, and reimbursements.
• Maintain electronic and physical files, ensuring accurate document organization.
• Assist with court filings, document submissions, and deadline tracking as needed.
• Manage incoming calls, emails, and other correspondence.
• Coordinate meetings, conference calls, and client visits.
• Handle confidential client and firm information with discretion.
• Assist with general office administration and special projects as needed.

Skills

Administrative experience

Calendar management

Proofreading

Communication

Time-management

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

A well-established law firm is seeking a detail-oriented Legal Administrative Assistant to provide administrative and organizational support to attorneys and legal staff. The ideal candidate has at least 3 years of experience in a law firm or legal environment and can manage competing priorities while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Provide administrative support to attorneys and legal teams.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, proofread, and format legal documents, correspondence, and presentations.
• Coordinate travel arrangements, expense reports, and reimbursements.
• Maintain electronic and physical files, ensuring accurate document organization.
• Assist with court filings, document submissions, and deadline tracking as needed.
• Manage incoming calls, emails, and other correspondence.
• Coordinate meetings, conference calls, and client visits.
• Handle confidential client and firm information with discretion.
• Assist with general office administration and special projects as needed.

Qualifications

• 3+ years of administrative experience within a law firm or legal environment.
• Strong organizational, communication, and time-management skills.
• Proficiency in Microsoft Office, including Word, Outlook, and Excel.
• Excellent proofreading and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Professional demeanor and strong interpersonal skills.
• Experience supporting multiple attorneys is a plus.