Executive Assistant

Atlantic Pacific Companies; Miami (FL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental and Vision Insurance

Flexible Spending Accounts

Paid Time-Off/Holidays

401(k) Retirement Plan

Employee Referral Program

Employee Assistance Program

Employee Discounts Program

Job summary

Atlantic Pacific Companies in Miami, FL is seeking an Executive Assistant to support the President of Development and the Executive Leadership Team. This highly visible role focuses on managing executive workflows, communications, and key business processes to keep development operations running smoothly.

The successful candidate will be highly organized, detail-oriented, tech-savvy, and comfortable working closely with senior executives in a fast-paced environment.

Qualifications

• Associate's degree or equivalent combination of education and experience.
• 1–2 years of related administrative or executive support experience preferred.
• Strong computer skills including Word, Excel, PowerPoint, and Outlook; experience with SmartSheet or similar PM tools is a plus.
• Excellent attention to detail and organizational skills with ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Confidentiality and discretion when handling sensitive information.
• Comfortable working closely with senior executives in a highly visible role.

Responsibilities

• Serve as a trusted partner to the President of Development, keeping leadership informed on priorities.
• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Draft, edit, and distribute executive communications, reports, and board materials.
• Handle confidential correspondence, contracts, and sensitive information with discretion.
• Coordinate billing, vendor invoices, and payment tracking.
• Oversee Deal Day workspaces and reporting, ensuring on-time submissions.
• Maintain and update Development team SmartSheets, workspaces, and files.
• Support development closings by coordinating signature and notarization of documents.
• Greet visitors and provide general administrative and company support.

Skills

Executive support

Calendar management

Travel coordination

Document drafting

Confidentiality

Communication

Education

Associate's degree

Tools

SmartSheet

Microsoft Office

Job description

Atlantic Pacific Companies is a dynamic industry leader, with a growing and diverse portfolio of properties throughout Florida, Georgia, Texas, California, North Carolina, and Washington, D.C.

We are looking for passionate people who enjoy challenges and helping others. Does this sound like you? Join us!

Atlantic Pacific Companies is seeking a highly motivated, organized, detail-oriented, and tech-savvy Executive Assistant to join our team. This is a highly visible role that works directly with our President of Development, supporting the Executive Leadership Team and helping keep our Development operations running smoothly.

The Executive Assistant provides high-level administrative and operational support to the Executive Leadership Team, with a strong focus on supporting the President of Development. This trusted, highly visible role allows leadership to stay focused on strategic priorities by managing executive workflows, communications, and key business processes. Because this position works so closely with senior leadership, we are looking for someone with excellent organizational skills, sharp attention to detail, and confidence using technology and business software to keep everything on track.

Responsibilities

• Serve as a trusted, highly visible partner to the President of Development, anticipating needs and keeping leadership informed on priorities and business matters
• Manage executive calendars, schedule meetings, and coordinate travel arrangements
• Draft, edit, and distribute executive communications, reports, presentations, and board materials
• Handle confidential correspondence, contracts, and sensitive information with discretion
• Coordinate billing, vendor invoices, and payment tracking
• Manage expense tracking, receipt collection, and company credit card reconciliation
• Oversee Deal Day workspaces and reporting, tracking deadlines and ensuring accurate, on-time submissions
• Maintain and update Development team SmartSheets, workspaces, and file organization
• Support development closings by preparing, organizing, and coordinating signature and notarization of documents
• Maintain office logistics, greet visitors, and provide general administrative and company support

Requirements

• Associate's degree or equivalent combination of education and experience
• One to two years of related administrative or executive support experience preferred
• Strong computer skills, including Microsoft Word, Excel, PowerPoint, and Outlook; experience with SmartSheet or similar project management tools is a plus
• Excellent attention to detail and organizational skills, with the ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Sound judgment and the ability to handle confidential information with discretion
• Comfortable working closely and directly with senior executives in a highly visible role

Company Perks

• Competitive Salary
• 100% Employer-Provided Health Insurance, Life Insurance, and Long Term Disability
• Dental and Vision Insurance
• Flexible Spending Accounts
• Paid Time-Off/Holidays
• 401(k) Retirement Plan
• Employee Referral Program
• Employee Assistance Program
• Employee Discounts Program

For more information, please visit Our Website

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Atlantic Pacific Companies is a drug-free workplace.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Disclaimer: The tasks and responsibilities listed are not the only ones applicable to the positions

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