Administrative Assistant

MB Haynes Corporation; Asheville (NC); Sur place; USD 25 000 - 39 000; Plein temps

Avantages offerts par ce poste

ESOP (Employee Stock Ownership Plan)

401(k) Savings Plan

Health Insurance

Holidays

Résumé du poste

MB HAYNES Corporation in Asheville, NC seeks an Administrative Assistant to support department functions and interdepartmental initiatives. The role covers payroll, billing, tax reporting, bid preparation, and project documentation, requiring strong communication and organizational skills.

The ideal candidate will handle multiple tasks, maintain accuracy, and interact professionally with internal and external customers.

Qualifications

• Experience with payroll and billing is a plus.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks with accuracy and professionalism.
• Willingness to interact with internal and external customers.

Responsabilités

• Handle payroll processing and related reports.
• Prepare billing and invoicing documents.
• Generate sales tax reports and MBE-related forms.
• Assist with certified payroll and subcontractor documentation.
• Prepare bid documents and project close-out files.
• Enter job requisitions and update project records.

Connaissances

Microsoft Office

Communication

Detail oriented

Time management

Outils

Payroll software

Accounting software

Microsoft Office

Description du poste

Since 1921, MB HAYNES Corporation, in Asheville, NC, has provided solid, stable careers for many good people. As market leaders, we have enjoyed tremendous growth through the years, and we are poised for even greater growth in the future. We believe in our tag line, Quality, Commitment & Character all day, every day. If you are looking for a professional environment to both further your career and be a part of something great, become a member of our 100% Employee Owned MB HAYNES family.

Position Summary:

The Administrative Assistant will primarily function as support for the department's functions and initiatives. This position will be responsible for all aspects of administrative duties in addition to supporting any interdepartmental functions and/or special projects related to the department.

Responsibilities:

• Payroll
• Billing & Invoicing
• Prepare Sales Tax Reports
• Prepare necessary Minority Business Enterprise (MBE) forms (when required)
• Certified Payroll (when required)
• Collect Stored Material documents from Subcontractors (when necessary)
• Prepare bid documents (bid bond, MBE solicitation, proposal forms)
• Organize close-out documents at project end
• Prepare Qualification Statements
• Miscellaneous tasks for project managers, field employees
• Enter change orders in system
• Verify information for jobs
• Prepare Subcontract agreement packets
• Prepare and submit Lien waivers
• Prepare and submit Project statements
• E589CI – prepare necessary Affidavits for Bid or Billing Purposes (when required)
• Obtain lien agents (when necessary)
• Print drawings
• Job Setups/Enter Job Requisitions

Requirements:

• Ability to demonstrate key traits indicative of the HAYNES Way including integrity and professionalism.
• Previous Payroll and Billing experience a plus.
• Willingness to interact with a variety of internal and external customers with a positive and service-oriented approach.
• Proven approach to critical thinking and problem solving skills.
• Willingness and ability to gain a working knowledge of general construction functions.
• Excellent computer skills to include Microsoft Office Suite and the ability to learn various internal software program applications.
• Excellent written and verbal communication skills.
• Ability to handle multiple comprehensive tasks at one time.

Physical Requirements and Working Conditions:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work may be primarily performed in an office environment.
• This position requires physical activity including frequent sitting, standing, walking, kneeling, bending, crouching, reaching and climbing stairs.
• Requires the ability to occasionally lift and/or carry materials and/or supplies and other materials weighing up to 50lbs.
• ESOP (Employee Stock Ownership Plan)
• 401(k) Savings Plan
• Health Insurance
• Benefit Conversion at Termination (COBRA)
• Short Term Disability
• Long Term Disability (voluntary)
• Life Insurance
• Additional (voluntary) life insurance (for employee and family members)
• AFLAC (voluntary) supplemental insurance
• Legal Shield (voluntary) prepaid legal services
• Employee Assistance Program (EAP)
• Tool and Equipment Assistance
• Uniform and Uniform Maintenance
• Holidays