Administrative Assistant

The Garner Group; Arlington Heights (IL); On-site; USD 40,000 - 80,000; Full time

Job summary

Join a dynamic and supportive team as an Executive Assistant at an esteemed organization. This role is pivotal in ensuring the smooth operation of executive functions, including managing schedules, drafting correspondence, and maintaining confidentiality. You will be the face of the executive, welcoming guests and representing them at meetings. This position offers a chance to showcase your organizational and communication skills while contributing to a collaborative environment. If you are detail-oriented and thrive in a fast-paced setting, this opportunity is perfect for you.

Qualifications

• Strong writing and reporting skills are essential for effective communication.
• Proficient in Microsoft Office for scheduling and documentation tasks.

Responsibilities

• Manage executive's schedule and correspondence efficiently.
• Prepare reports and maintain office supplies inventory.

Skills

Writing Skills

Reporting Skills

Supply Management

Scheduling

Microsoft Office Skills

Organization

Time Management

Presentation Skills

Equipment Maintenance

Travel Logistics

Verbal Communication

Tools

Microsoft Office

Job description

Career Opportunities with The Garner Group

A great place to work.

Careers At The Garner Group

Are you ready for new challenges and new opportunities? Join our team!

Current job opportunities are posted here as they become available.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.

Executive Assistant Skills and Qualifications:

Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication