Executive Assistant II

Town of Garner, NC; Garner (NC); On-site; USD 48,000 - 64,000; Full time

Job summary

The Town of Garner, NC is seeking a highly organized Executive Assistant to support the Executive Leadership Team. The role provides high-level administrative support, coordinates schedules and meetings, and assists with the efficient execution of priorities in a local government setting.

Ideal candidates will have an associate or bachelor degree in business administration (or equivalent) and progressive admin/office management experience, with strong discretion and communication skills.

Qualifications

• Associate degree with 4+ years of admin/office management experience
• Bachelor's degree with 2+ years of admin/office management experience
• Equivalent combination of education and experience accepted

Responsibilities

• Provides executive-level administrative support to the Town Manager, Assistant Town Managers, Town Attorney and staff, including scheduling, meeting coordination, document prep, and daily office operations.
• Manages communications between the Town Manager, leadership, department heads, advisory boards, and external stakeholders.
• Prepares reports, agendas, agreements, forms, and other official documents; assists with data analysis.
• Monitors expenditures and budget usage; processes invoices as needed.
• Coordinates travel and conferences for the executive team for various events.
• Maintains knowledge of Town operations to ensure smooth cross-department coordination.

Skills

Administrative support

Discretion

Time management

Communication

Organizational skills

Education

Associate degree in business administration or related field

Bachelor's degree in business administration or related field

Equivalent combination of education and experience

Tools

Microsoft Office

Job description

The Town of Garner is seeking a highly organized, professional, and service-oriented Executive Assistant to support the Executive Leadership Team. This position provides high-level administrative and organizational support to executive leaders, coordinates schedules and meetings, facilitates communication, and assists with the efficient execution of administrative priorities. The successful candidate will demonstrate exceptional judgment, discretion, attention to detail, and the ability manage multiple priorities in a fast-paced local government environment.

Duties and Responsibilities:

• Provides comprehensive executive level administrative support to the Town Manager, Assistant Town Managers, Town Attorney and Assistant Town Attorneys including scheduling, meeting coordination, document preparation, and daily office operations (supplies, mail, correspondence, calendar).
• Manages communication and information flow between the Town Manager and Assistant Town. Managers, Legal Services, Department Heads, advisory boards, and external stakeholders.
• Responds to inquiries, concerns, and requests for information from citizens, staff, council members, and external stakeholders; prepares a variety of scheduled and special reports for the executive leadership team.
• Assists with monitoring expenditures and budget usage and availability; processes invoices as needed.
• Reviews and prepares documents for signature; collects and analyzes data; prepares reports, agenda items, agreements, forms, and other official documentation.
• Coordinates large group meetings and special events for the Town Manager and Town Attorney; arranges travel and conferences for the Town Manager and others for various national, state and local events.
• Maintains a working knowledge of Town operations to resolve minor issues, provide accurate information, and ensure smooth coordination across departments.
• Performs related duties as assigned.

Minimum Qualifications:

Applicants must have:

• An Associate Degree in business administration or a related field and four years of progressively responsible administrative/office management experience OR
• A Bachelor Degree in business administration or a related field and two years of progressively responsible administrative/office management experience OR
• an equivalent combination of education and experience.

Starting salary will be commensurate with the selected candidate’s relevant education and experience.

This position is regularly scheduled to work flexible hours, including occasional evenings, early mornings and weekends, to support Town Council meetings, advisory board meetings, special events, or deadlines.

Equal Opportunity Employer