Administrative Assistant

SupportFinity™; Arlington (VT); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Disability insurance

Paid time off

Holidays

Life insurance

401K

Job summary

Aegis Corps, Inc. is seeking an Administrative Assistant to provide essential organizational support for a high-profile project in Washington DC. This role requires managing correspondence, maintaining records, and preparing briefing materials.

Candidates should have 1–2 years of experience and a Bachelor's degree. Proficiency with MS Word/Excel/Outlook/PowerPoint is essential, along with strong writing and communication skills; the ability to work under pressure is important.

Qualifications

• 1-2 years' experience in administrative support.
• Bachelor's degree preferred.
• Ability to thrive in a fast-paced environment; multitasking is essential.
• Strong proficiency with MS Word, Excel, Outlook and PowerPoint.
• Pleasant, tactful and professional attitude and appearance.
• Excellent writing, editing, and proofreading skills.
• Must communicate effectively under pressure and heavy workloads.

Responsibilities

• Provide organizational support for a high-profile project.
• Manage flow of correspondence and maintain records.
• Review and coordinate responses for accuracy and completeness.
• Edit and produce final copies of formal documents and reports.
• Prepare briefing charts and presentation materials.
• Maintain office files and databases, including electronic file structures.
• Assist with visitor arrangements and interface with other support services.
• Oversee all office administrative functions and procedures.

Skills

MS Office

Microsoft Word

Email management

Communication

Multitasking

Education

Bachelor's degree preferred

Job description

ACI is seeking an Administrative Assistant (AA) to provide the organizational support necessary to meet the needs of a high profile project. Job location is Washington DC.

Duties Include But Not Limited To

• Data collection and processing in support of specific management systems.
• Manage flow of correspondence.
• Review, screen, control, maintain records, and coordinate responses on incoming correspondence.
• Edit and produce final copy of formal correspondence, correspondence summaries, briefings and reports.
• Review documents for official signature, coordination or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines.
• Assist in preparation of briefing charts and other presentation materials.
• Establish and maintain office files and databases, including electronic data files architecture consistent with industry standard file storage/structure methodologies.
• Assist with official visitor arrangements.
• Oversee all office administrative functions.
• Draft as needed and maintain administrative procedures such as contact lists and shared calendars.
• Interface with other support services including internal and external organizational POCs.

Requirements

• 1-2 years' experience. Bachelors Degree is preferred.
• Ability to work in a very fast paced organization. Multitasking is essential.
• Strong proficiency in MS Word, Excel, Outlook, and PowerPoint
• Pleasant, tactful and professional attitude and appearance
• Excellent writing, editing, and proofreading skills
• Must perform well under pressure and high workloads, and be able to communicate effectively.

You must be a US CITIZEN - an active DoD Secret Security Clearance is preferred, however, ACI can obtain a clearance.

Salary will be commensurate with experience. Aegis Corps, Inc. is a growing company and there may be opportunities for advancement. We have a generous benefits package including health, dental, and disability insurance, paid time off, 10 holidays, company provided life insurance and a 401K.

Aegis Corps, Inc. is an Equal Opportunity Employer.

About the company

Aegis Corps, Inc.