Administrative Assistant

Sun Tran; Arizona; On-site; USD 24,000 - 30,000; Full time

Benefits offered by this job

Health care coverage

Vacation

Sick leave

401K retirement plan

Job summary

Sun Tran in Tucson, AZ is seeking an Administrative Assistant to support the Operations Department. This position provides administrative, secretarial, and receptionist support to department leadership and staff while helping ensure the efficient day-to-day operation of the department.

The ideal candidate is detail-oriented, able to manage multiple priorities, and enjoys working in a fast-paced team environment.

Qualifications

• High school diploma or GED required.
• 1–3 years of administrative support experience preferred.
• Strong organizational, communication, and customer service skills; proficiency in Microsoft Office.
• Ability to manage multiple priorities with accuracy and confidentiality.

Responsibilities

• Provide admin and clerical support to the Operations Department.
• Prepare, maintain, and distribute reports, correspondence, and other department documents.
• Coordinate daily office operations and assist managers and staff with administrative needs.
• Maintain records spreadsheets, databases, and departmental files.
• Answer phones, greet visitors, and respond to inquiries in a professional manner.
• Distribute mail and departmental communications.
• Assist with meeting coordination, including preparing agendas and recording meeting minutes.
• Support purchasing activities, including processing purchase orders and tracking departmental supplies.
• Assist with payroll-related documentation and the handling of departmental funds in accordance with company procedures.
• Perform other related duties as assigned.

Skills

Organizational skills

Communication skills

Customer service

Multitasking

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Job Description

Opening Date: July 30, 2026

Closing Date: Open until filled

Salary: $17.60/hr-$22.00/hr

Sun Tran is seeking a highly organized and customer-focused Administrative Assistant to support our Operations Department. This position provides administrative, secretarial, and receptionist support to department leadership and staff while helping ensure the efficient day-to-day operation of the department.

The ideal candidate is detail-oriented, able to manage multiple priorities, and enjoys working in a fast-paced team environment.

QUALIFICATIONS

High school diploma or GED required. One to three years of administrative support experience preferred. Strong organizational, communication, and customer service skills, along with proficiency in Microsoft Office, are required. Must be able to manage multiple priorities while maintaining accuracy and confidentiality.

MAJOR FUNCTIONS

• Provide administrative and clerical support to the Operations Department.
• Prepare, maintain, and distribute reports, correspondence, and other department documents.
• Coordinate daily office operations and assist managers and staff with administrative needs.
• Maintain records spreadsheets, databases, and departmental files.
• Answer phones, greet visitors, and respond to inquiries in a professional manner.
• Distribute mail and departmental communications.
• Assist with meeting coordination, including preparing agendas and recording meeting minutes.
• Support purchasing activities, including processing purchase orders and tracking departmental supplies.
• Assist with payroll-related documentation and the handling of departmental funds in accordance with company procedures.
• Perform other related duties as assigned.

BENEFITS

Benefits include health care coverage for employees and dependents, vacation, sick leave, paid holidays

and a 401K retirement plan.

If selected for any of the positions, the company requires a background investigation and a pre-employment drug screen.

We are an Equal Opportunity/Reasonable Accommodation Employer.

Company Description

Sun Tran is Tucson's award-winning public transportation system, which is operated by RATP Dev/Tucson Transit Management, LLC (TTM) and under contract with the City of Tucson.