Administrative Assistant

Complete Coach Works; Tucson (AZ); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Weekly Pay

Workplace flexibility

Career advancement opportunities

Holiday pay & vacation

Medical benefits and retirement plan

2nd chance employer

Job summary

Shuttle Bus Leasing, a D/T Carson Enterprises, Inc. company, is seeking an Administrative Assistant to support the Director of Operations and the Administrative department. This full-time role offers varied clerical tasks and the opportunity to contribute to efficient office operations.

Key duties include preparing and editing documents, maintaining records, tracking attendance, and generating reports. Strong MS Office skills and the ability to work under deadlines are essential.

Qualifications

• 2+ years’ experience in an administrative assistant role.
• Experience in fast paced work environment.
• Proficient in MS Office: Word, Excel, Access.
• Strong written and verbal communication skills.
• Ability to prioritize workload and manage deadlines.

Responsibilities

• Prepare and edit correspondence, communications, presentations and other documents.
• File and retrieve documents and reference materials.
• Input and track attendance.
• Maintaining inventory software.
• Conduct research, collect and analyze data to prepare reports and documents.
• Review operating practices and implement improvements where necessary.
• Additional administrative and support functions as needed.

Skills

Communication skills

Time management

Organizational skills

Problem solving

Attention to detail

Tools

MS Office

Excel

Word

Access

Job description

Shuttle Bus Leasing, a D/T Carson Enterprises, Inc. company is a bus leasing company offering its customers a range of customized leasing options. With over 1,000 buses in inventory, we can provide customers passenger buses that can transport anywhere from 15 to 120 passengers.

Employee Perks for Administrative Assistant are as follows...

• Weekly Pay: $18- $23/HR based on experience and qualifications
• Workplace flexibility, full-time schedule, consistent and year-round work
• Career advancement opportunities
• Holiday pay & vacation
• Company offers medical benefits and retirement plan options
• We are 2nd chance employers

Reports To: Director Of Operations

Department: Administrative

Essential Responsibilities

The Administrative Assistant, under the direction of the Director of Operations is responsible for support by performing various clerical tasks and conducting specialized duties and office support functions

Specific Responsibilities

• Prepare and edit correspondence, communications, presentations and other documents
• File and retrieve documents and reference materials
• Input and track attendance
• Maintaining inventory software
• Conduct research, collect and analyze data to prepare reports and documents
• Review operating practices and implement improvements where necessary
• Additional administrative and support functions as needed

Required Qualifications

• 2 + years’ experience in an administrative Assistant role
• Experience in fast paced work environment
• Proficient in MS Office applications: Word, Excel, Access
• A strong demonstration of urgency and ownership to drive issues to completion
• Excellent written and verbal communication skills
• Demonstrate the ability to prioritize workload and develop an organized plan of processing and follow through
• Organizational and planning skills
• Communication skills
• Information gathering and monitoring skills
• Problem analysis and problem solving skills
• Strong work ethic with commitment to high performance, quality and service excellence
• Ability to work under pressure and under strict deadlines
• Excellent written and verbal communication skills
• Excellent interpersonal skills using tact, patience and courtesy

Must be able to:

Spend long hours sitting and using office equipment and computers. The Administrative Assistant may also have to do some light lifting of supplies and materials from time to time.

Benefits

After your introductory period is completed, all full-time employees will be offered excellent benefits such as:

• Medical
• Dental / Vision
• Long and Short Disability
• Life Insurance
• 401K Benefits w a company match
• Tuition Reimbursement
• Growth potential

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.

We are drug free workplace that conducts pre-employment physical and drug screenings. We are regulated by the Department of Transportation and will be conducting random drug testing at regular intervals.