Administrative Clerk

Transdev North America; Phoenix (AZ); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Vacation

Sick days

Holidays

401(k)

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Voluntary long-term disability

Job summary

Transdev North America in Phoenix, AZ seeks an Administrative Clerk to support accounts payable and receivable, data entry, and the setup of new markets, while ensuring contract compliance.

You will coordinate facilities, vendor onboarding, travel program spend, and general office administration with a strong emphasis on accuracy, detail, and clear communication.

Ideal candidates have a high school diploma or GED, are proficient with laptops and GSuite, and can travel up to 30% as needed.

Qualifications

• Must be 21 years of age or older.
• High School Diploma or GED required, college degree preferred in accounting, finance, etc.
• Proficiency with a laptop computer and GSuite apps (Gmail, Hangouts, Drive, including Sheets and Docs).
• Well versed in technical operations and facilities management best practices.
• Detail-oriented with a high level of accuracy.
• Knowledge of basic financial principles.
• Experience coordinating outside vendors for major repairs and annual inspections.
• Payroll experience is a plus.

Responsibilities

• Process Accounts Payable (AP) in compliance with financial policies and procedures.
• Perform Accounts Receivable (AR) tasks including preparation, reconciling, inputting and uploading of all client invoices; assist in invoice creation for variable spend items.
• Facilities management and coordination; manage TAS offices, break locations, and partnerships; cost analysis and forecasting; onboarding and coordination of third-party vendors; travel program spend management; spend analysis, PO creation/tracking, and escalation routing.
• Maintain Transdev's high standard of safety; collaborate with stakeholders on budgets; ensure adherence to company policies; support cross-department communication; perform additional duties as needed.

Skills

Attention to detail

Adapt quickly to new technology

Cross-functional communication

Organizational skills

Time management

Payroll experience (plus)

Education

High School Diploma or GED

College degree preferred in accounting/finance

Tools

GSuite

Job description

Overview

Our team has developed a robust culture of safety, professionalism and commitment to Diversity, Equity and inclusion (DEI). We expect all team members to champion Company standards of conduct and our inclusive culture.

The Administrative Clerk is responsible for data entry and validation, supporting infrastructure including the set up of new markets, and creating invoices. Requires frequent use of discretion, attention to detail, and ability to maintain contract compliance.

The position will be based at the TAS division's office in Phoenix, AZ (Tempe), where we are trailblazing the roll out of Autonomous vehicle operations across the US.

Benefits may vary depending on location policy. The below represents the standard Corporate Policy. Competitive compensation package of minimum $26.00 - maximum $31.00

Benefits Include

• Vacation: minimum of one (1) week
• Sick days: 5 days
• Holidays: 6 days
• Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability.

Key Responsibilities

Accounts Payable

• Process Accounts Payable (AP) in compliance with financial policies and procedures

Accounts Receivable

• Perform Account Receivable (AR) tasks including preparation, reconciling, inputting and uploading of all client invoices
• Plays a key role in invoice creation for variable spend items

Facilities/Procurement

• Facilities management and coordination
• Management of TAS offices, break locations, and closed course partnerships
• Cost analysis and forecasting
• Onboarding and coordination of work from 3rd party vendors
• Point of contact for TAS related facilities escalations
• Responsible for office administrative tasks such as ordering office supplies, filing, handling postage/mailings, phones, copier leases, etc.
• Travel Program vendor/program/spend management
• Trend analysis, PO creation/tracking, updated approval routing
• TAS EE Corporate Credit Card and Ramp Card program management
• Quarterly auditing, spend reconciliation, program creation, EE onboarding/offboarding

Other Tasks

• Maintain Transdev's high standard of safety
• Work collaboratively with stakeholders on operational budgets
• Adhere to and ensure all company policies are followed
• Collaborate with other departments to facilitate effective communication and workflow
• Perform additional duties and responsibilities as needed and/or assigned.

Required Education And Experience

• Must be 21 years of age or older;
• High School Diploma or GED required, college degree preferred in accounting, finance, etc
• Proficiency with a laptop computer and GSuite apps (i.e. Gmail, Hangouts, and Drive, including Sheets and Docs);
• Well versed in technical operations and facilities management best practices
• Detail-oriented with a high level of accuracy
• Knowledge of basic financial principles
• Experience coordinating outside vendors to perform major repairs and annual inspections.
• Experience in Payroll is a plus

Required Knowledge Skills And Abilities (KSAs)

• Must have good attention to detail.
• Adapt quickly to new and developing technology;
• Cross-functional verbal and written communication and issue escalation;
• Excellent written and verbal communication skills.
• Excellent organizational and time-management skills.
• Must be self-motivated and demonstrate good judgment in ambiguous environments.
• Travel up to 30% of the time

Physical Requirements

• Occasional standing, walking, and sitting.
• Long periods of sitting.
• Occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• Must be able to occasionally lift and/or move up to 45 pounds.
• Most work is accomplished indoors.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as pursuant to the Americans with Disability Act

Pre-Employment Requirements

• All Transdev employees must satisfactorily complete a pre-employment drug screen and background check. Safety Sensitive Positions will also be subject to a physical screening
• Transdev maintains a Drug Free Workplace and may require participation in a random drug screening program.
• Transdev reserves the right to perform ongoing background checks for all employees except in states where this is prohibited by state law. Transdev will consider qualified applicants with criminal histories, consistent with legal requirements.
• Applicants must be legally authorized to work in the United States at the time of hire. This position does not provide current or future employment visa sponsorship.

Drug-free Workplace

Transdev maintains a drug-free workplace. Applicants must:

• Be eligible to work in the United States without requiring sponsorship now or in the future (if based in the U.S.).
• Successfully pass a pre-employment drug screen.

Transdev complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status.

California applicants: Please Click Here for CA Employee Privacy Policy.

Job Category: Administrative / Clerical / Payroll / HR / Accounting

Job Type: Full Time

Req ID: 8829

Pay Group: A3F

Cost Center: 560

About Transdev

Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.

Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thanks to safe, reliable, and innovative solutions that serve the common good. Find out more at www.TransdevNA.com or watch an overview video at https://youtu.be/ilO5cv0G4mQ

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.