Administrative Assistant

Haidilao Hot Pot; Arcadia (CA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Employee discounts at all Haidilao locations

On-site staff meal

Medical insurance for qualified employees

401k match for qualified employees

Birthday gifts and celebrations

Job summary

Haidilao Hot Pot in Arcadia, California is seeking an HR professional responsible for employee onboarding, payroll processing, and maintaining personnel records. Candidates must possess a Bachelor's Degree in HR or Finance, with strong problem-solving and communication skills.

Preferred qualifications include previous HR experience and fluency in English, with Mandarin and Spanish as a plus. This role involves working independently in a fast-paced environment and supporting operational needs effectively.

Qualifications

• Bachelor’s Degree in Finance or HR related field (preferred).
• Previous HR experience is preferred.
• Fluent in English, knowledge of Mandarin and Spanish is preferred.

Responsibilities

• Count daily sales and perform accounting duties.
• Lead procedures of recruiting and employment changes.
• Perform onboarding for new employees and verify documentation.
• Conduct new hire orientation and complete documentation.
• Update and maintain employee personnel files.
• Conduct payroll processing on ADP and handle payroll issues.
• Distribute company files and HR notifications to employees.
• Maintain database records and compile reports as needed.
• Address employee concerns proactively.
• Support front and back house operations.
• Perform other assigned duties.

Skills

HR knowledge and local laws familiarity

Finance experience

1+ years HR experience

Advanced problem-solving skills

Strong interpersonal communication

Teamwork spirit

Education

Bachelor’s Degree in Finance or HR

Job description

Benefits:

• Provides employees discounts to dine at all 1500+ Haidilao Hot Pot locations globally
• Provides on-site staff meal
• Provides medical insurance to qualified full-time employees
• Provides 401k match to qualified employees
• Provides Birthday gift and celebration

Education / Qualifications:

• Bachelor’s Degree in Finance or HR related field (preferred)
• Previous HR experience is preferred
• Fluent in English / Preferred languages: Mandarin and Spanish

Required Skills/Abilities:

• Majored in HR and be familiar with the local HR laws and is ordinary regulations. (Preferred)
• Majored in Finance or have finance experience. (Preferred)
• More than 1 years of HR work experience, restaurants work experience is preferred
• Ability to work independently in a fast-paced, dynamic environment with varied projects, deadlines and priorities
• Advanced problem solving/judgment skills, and high level of attention to detail and accuracy
• Hardworking, professional dedication, strong interpersonal communication skills, and strong teamwork spirit

Duties/Responsibilities:

• Count daily sales and performs other accounting duties.
• Responsible for leading the procedures of recruiting, employment, changes, vacation, and resignation.
• Performs the onboarding process for new employees and verifies employee documentation
• Conduct new hire orientation including review of the Employee handbook and completing new hire documentation
• Updates and maintains employee personnel files and records
• Conduct payroll processing on ADP, attend to payroll related problem, and report back to the HR department.
• Distribute and pass on company files and other HR notification to employees
• Maintain database records and compiles reports from database as needed
• Takes proactive approaches when dealing with employee concerns
• Partner with front house manager and back house manager to support the operation
• Performs other duties as assigned