Administrative Assistant

Bezalel-Rehabilitation-and-Nursing-Center; New York (NY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Stable schedule

Opportunity to work with senior leader

Professional workplace environment

Competitive salary and benefits

Job summary

Bezalel-Rehabilitation-and-Nursing-Center in New York is seeking a highly organized Administrative Assistant / HR Coordinator to support the Facility Administrator and leadership team in a dynamic healthcare environment.

This role blends administrative coordination with HR support and concierge-style service for staff, residents, and visitors, with a focus on confidentiality, professionalism, and cross‑functional collaboration.

Qualifications

• Experience in administrative support, office management, or HR coordination.
• Healthcare, long-term care, or professional office experience preferred.
• Excellent organizational and communication skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office and standard office systems.

Responsibilities

• Provide direct administrative support to the Facility Administrator and leadership team.
• Assist with HR functions including onboarding and personnel records.
• Serve as first point of contact for staff, residents, and visitors.
• Coordinate schedules, maintain reports, and support internal communications.
• Maintain organized HR and administrative documentation.
• Support operational projects directed by facility leadership.
• Uphold professionalism and confidentiality in all matters.

Skills

Administrative support

HR coordination

Communication skills

Organization

Confidentiality

MS Office

Microsoft Office Suite

Tools

Microsoft Office Suite

Job description

A respected healthcare facility is seeking a highly organized and professional Administrative Assistant / HR Coordinator to support daily operations and work directly with the Facility Administrator. This position is ideal for a motivated individual who enjoys a dynamic role combining administrative coordination, human resources support, and concierge-level service within a professional healthcare environment.

This role requires a polished communicator, strong organizational skills, and the ability to handle confidential information with discretion, while maintaining professionalism.

Key Responsibilities:

• Provide direct administrative support to the Administrator and leadership team
• Assist with Human Resources functions including onboarding, personnel documentation, and employee records management
• Serve as a professional first point of contact for staff, residents and visitors,
• Provide concierge-style assistance to residents, families, and staff as needed
• Coordinate schedules, maintain reports, and assist with internal communications
• Maintain organized and accurate administrative and HR documentation
• Support operational projects and initiatives directed by facility leadership
• Uphold professionalism and confidentiality in all administrative and HR matters

Qualifications

• Prior experience in administrative support, office management, or HR coordination
• Experience in healthcare, long-term care, or professional office environments preferred
• Excellent organizational, communication, and interpersonal skills
• Strong attention to detail and ability to manage multiple priorities
• Professional demeanor with strong customer service orientation
• Proficiency with Microsoft Office and standard office systems

What We Offer

• Stable Monday-Friday daytime schedule (9-5)
• Opportunity to work closely with senior leadership
• Professional and supportive workplace environment
• Competitive salary and benefits

This is an excellent opportunity for a career-oriented professional who takes pride in organization, professionalism, and supporting a mission-driven healthcare team.