Administrative Assistant Sr

Jobs for Humanity; Texas; On-site; USD 42,000 - 60,000; Full time

Job summary

Jobs for Humanity is seeking a proactive, service-oriented administrative professional to support a growing workforce of engineers and technicians. This role emphasizes meticulous organization, independent work, and effective communication to maintain calm in a fast-paced environment.

You will handle calendars, travel logistics, correspondence, document management, stakeholder liaison, employee engagement, reporting, and potential mentorship of junior staff.

Qualifications

• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Discretion and the ability to handle confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative software.
• Excellent interpersonal and communication skills.
• Ability to multitask and work efficiently in a fast-paced environment.
• Ability to leverage AI tools to increase efficiency and accuracy.
• Experience in an administrative environment is preferred, with a bachelor's degree often preferred but not mandatory.

Responsibilities

• Calendar and meeting management: Schedule meetings, manage complex calendars and logistics.
• Travel and expense management: Arrange domestic and international travel and process expense reports.
• Communication and correspondence: Screen emails and draft/memo/proofread memos, reports and presentations.
• Information and document management: Organise confidential files, records and databases.
• Support and liaison: Serve as a point of contact between executives, staff and stakeholders; assist with project planning.
• Employee engagement: Plan and execute employee engagement activities.
• Reporting and finance: Assist in preparing reports and track expenditures or budgets.
• Mentorship: May mentor junior administrative staff.

Skills

Organizational skills

Time management

Attention to detail

Discretion and confidentiality

Interpersonal communication

Multitasking in fast-paced environment

AI tool usage

Independent work

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

We are seeking a proactive, service-oriented individual with excellent communication, administrative and customer service skills that can thrive in a fast-paced environment, while embracing teamwork. This role requires strong attention to detail, organizational skills, and the ability to work independently and communicate effectively. You will primarily be responsible for performing a wide variety of administrative functions at our site supporting a growing workforce of engineers, technicians, and other professionals. This position will directly impact the history of space exploration and will require your dedicated commitment and detailed attention towards safe and repeatable spaceflight.

Responsibilities Include:

• Calendar and meeting management:Schedule meetings, manage complex calendars for multiple executives, and handle logistics like room bookings.


• Travel and expense management:Arrange domestic and international travel, including flights, hotels, and ground transportation, and process expense reports.


• Communication and correspondence:Screen and prioritize incoming calls and emails, and draft and proofread correspondence such as memos, reports, and presentations.


• Information and document management:Organize and maintain confidential files, records, and databases, both physically and digitally.


• Support and liaison:Serve as a point of contact between executives, staff, and external stakeholders. Assist with project planning and execution.


• Employee engagement:Participate in planning and executing employee engagement activities to foster a positive work environment.


• Reporting and finance:Assist in the preparation of reports and track expenditures or budgets.


• Mentorship: May provide direction or mentorship to junior administrative staff.

Minimum Qualifications:

• Exceptional organizational and time-management skills.


• Strong attention to detail and accuracy.


• Discretion and the ability to handle confidential information.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative software.


• Excellent interpersonal and communication skills.


• Ability to multitask and work efficiently in a fast-paced environment.


• Ability to leverage AI tools to increase efficiency and accuracy.


• Experience in an administrative environment is required, with a bachelor's degree often preferred but not always mandatory.

Preferred Qualifications:

• Excellent computer skills with Microsoft Excel, MS Excel, and other MS Office software.


• Excellent written /verbal communications skills.


• Demonstrates understanding and is able to apply continuous improvement.

All your information will be kept confidential according to EEO guidelines.