Executive Secretary

Gnostech Inc.; Arlington (VA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) retirement plan

Parental leave program

Flexible spending accounts

Paid time off

Company-paid training and certification program

Job summary

A leading technology consulting firm in Arlington, VA is seeking an experienced Executive Secretary to provide high-level administrative support. The ideal candidate will have a BA/BS degree and 5 years of relevant experience, alongside a strong knowledge of Microsoft Office and video conferencing tools. This full-time position offers travel opportunities and a comprehensive benefits package, including health insurance and a 401(k) plan.

Qualifications

• 5 years of experience in executive-level administrative support.
• Strong working knowledge of Microsoft Office products, especially Outlook and Teams.
• Current active Secret Clearance.

Responsibilities

• Conduct research and prepare statistical reports.
• Manage taskers and handle information requests.
• Prepare correspondence and memos for the organization.
• Assist with travel vouchers and schedule meetings.
• Manage calendars and itineraries for executives.

Skills

Microsoft Office proficiency

Video conferencing technology

Defense Travel System (DTS)

Interpret instructions

Familiarity with military customs

Understanding Department of Defense processes

Education

BA/BS degree

5 years of executive admin experience

Job description

Overview

Location: Arlington, VA

Job Title: Executive Secretary

Salary: Commensurate with industry position, depending on experience.

Travel: May involve travel approximately 10% of the time.

We are seeking an Executive Secretary to join our team who will be responsible for providing executive-level administrative and clerical support. This is a full-time position. Responsibilities and qualifications are as follows.

Essential Duties and Responsibilities

• Provide executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, and handling information requests.
• Prepare correspondence, reports, memorandums, and emails for distribution across the organization.
• Assist with travel vouchers.
• Arrange conference calls and schedule meetings.
• Compose calendars, schedules, and itineraries.

Supervisory Responsibilities

• This position does not have any supervisor responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge and Skills

• Strong working knowledge of Microsoft Office products, including Outlook and Teams.
• Proficiency in video conferencing technology, including Video Tele Conferences, Webex, and Zoom.
• Familiarity with the Defense Travel System (DTS).
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Familiarity with military customs and courtesies.
• Understanding of Department of Defense processes.

Education and/or Experience

• BA/BS degree.
• 5 years of experience performing executive-level administrative support.

Minimum Security Clearance

• Current active Secret Clearance.

Physical Demands

• The employee must occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

Work Environment

• Normal office environment. The noise level in the work environment varies between quiet and moderate.

Compensation and Benefits

We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation plus potential to earn an annual bonus and merit increase. We also offer an extensive benefits package including:

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• 401(k) employer matching
• Parental leave program
• Company-paid life insurance
• Company-paid short and long-term disability insurance
• Flexible spending accounts (healthcare and dependent care)
• Accident and Critical Illness insurance
• Health savings account
• Paid time off
• Paid holidays
• Employee assistance program
• Company paid training and certification program
• Education Tuition Assistance for qualifying certificate and degree programs

Diversity, Equity, and Inclusion

Gnostech, LLC is committed to creating an equitable and inclusive workplace and we can only achieve this together.

Gnostech, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. For more information, please visit www.eeoc.gov.