Administrative Assistant

Aston Carter; Albany (OR); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Job summary

Aston Carter is seeking an Administrative Assistant to support a busy team in Albany, OR, within a large manufacturing environment. The role involves handling day-to-day administrative tasks, organizing paper documentation, and ensuring accurate data entry and document management. This is a fully onsite contract position with an 8-hour day between 6:00 a.m.

and 6:00 p.m. Pay ranges from $25.00 to $30.00 per hour, with eligibility for standard company benefits and the opportunity to contribute to

Qualifications

• Previous administrative, office support, filing, or data-entry experience preferred.
• Strong organizational and time-management skills.
• High attention to detail and accuracy when handling documents and data.
• Comfort working with computers and learning new systems and processes.
• Experience scanning, filing, or managing electronic documents is helpful.
• Ability to work independently and follow established procedures.
• Strong communication and interpersonal skills.
• Flexibility to handle a variety of administrative responsibilities.

Responsibilities

• Receive, organize, and process paper files and documentation in a timely and accurate manner.
• Scan and upload documents into internal systems while maintaining data accuracy.
• Label, index, and file documents for easy retrieval.
• Maintain electronic and physical records to support audits.
• Assist with data entry and general administrative duties.
• Support the maintenance team with filing and clerical tasks.
• Keep administrative processes organized and up to date.
• Handle multiple tasks and shifting priorities while meeting deadlines.
• Identify missing or incomplete documentation and rectify records.
• Provide additional administrative support as requested by team members.

Skills

Organizational skills

Attention to detail

Data entry

Communication skills

Independent worker

Time management

Computer literacy

ERP familiarity

MS Office familiarity

Tools

Microsoft Office

ERP system

Job description

Job Title: Administrative AssistantJob Description

We are seeking a dependable and organized Administrative Assistant to support a busy team with day-to-day administrative and document management needs. This role is ideal for someone who enjoys handling a variety of administrative tasks, has strong attention to detail, and can quickly learn new processes. You will receive and organize paper documentation, accurately scan and upload files into internal systems, and provide general administrative support to help keep operations running smoothly within a large manufacturing environment.

Responsibilities

• Receive, organize, and process paper files and documentation in a timely and accurate manner.
• Scan and upload documents into the appropriate internal systems while maintaining data accuracy.
• Ensure all documents are properly labeled, indexed, and filed so they are easy to retrieve.
• Maintain accurate electronic and physical records to support audit and tracking needs.
• Assist with data entry and other general administrative duties as assigned.
• Support the preventive maintenance team with filing, document preparation, and other clerical tasks.
• Help keep administrative processes organized, documented, and up to date.
• Handle multiple tasks and shifting priorities throughout the day while meeting deadlines.
• Identify missing or incomplete documentation and assist with maintaining accurate records.
• Provide additional administrative support as requested by team members and leadership.

Essential Skills

• Previous administrative, office support, filing, or data-entry experience preferred.
• Strong organizational and time-management skills.
• High attention to detail and accuracy when handling documents and data.
• Comfort working with computers and learning new systems and processes.
• Experience scanning, filing, or managing electronic documents is helpful.
• Ability to work independently and follow established procedures.
• Strong communication and interpersonal skills.
• Flexibility and willingness to take on a variety of administrative responsibilities.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel, preferred.
• Basic data entry skills and familiarity with ERP or similar systems.

Additional Skills & Qualifications

• Experience working in an office within a manufacturing or industrial environment.
• Comfort working with multiple processes and adapting to changing priorities.
• Interest in building hands-on administrative experience in a large organization.
• Ability to be a reliable go-to person for day-to-day administrative support.
• Experience supporting maintenance or operations teams is a plus.

Work Environment

This role is based in an office located within a manufacturing company. You will work in a professional office setting that is closely connected to production operations, providing exposure to a large, advanced manufacturing environment. The position offers an 8-hour workday scheduled between 6:00 a.m. and 6:00 p.m., providing some flexibility within that window. You will regularly use computers, scanners, and office software, including Microsoft Office and internal ERP or document management systems. The environment values organization, reliability, and collaboration, and offers the opportunity to work with multiple processes while supporting a critical team.

Job Type & Location

This is a Contract position based out of Albany, OR.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 13, 2026.

Workplace Type

This is a fully onsite position in Albany,OR.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.