Administrative Assistant

Lillibridge Healthcare Services Inc; Alabama; On-site; USD 36,000 - 48,000; Full time

Job summary

Lillibridge Healthcare Services Inc is seeking an Administrative Assistant to provide administrative and operational support for the Property Management Office. You will act as frontline liaison to tenants, vendors and staff, handling calls, filing, and routine correspondence.

Qualified candidates have 2–3 years in administrative roles, strong MS Office skills, and familiarity with accounting principles. On-site work in Birmingham, AL is required.

Qualifications

• 2–3 years experience as an administrative assistant.
• Must be located in Birmingham, AL or surrounding area or willing to relocate for the duration of employment.
• Must be in office, on site, 5 days a week.
• Advanced computer skills using MS Office applications (Word & Excel a must).
• Demonstrated proficient knowledge of and experience with accounting principles & practices.
• Property management software experience a plus.

Responsibilities

• Answers incoming calls professionally and provides high level customer service.
• Dispatches and tracks routine work orders to maintenance or other responsible parties.
• Coordinates vendor/contractor services to support daily property operations.
• Drafts vendor contracts using standard templates.
• Assists with lease administration including move-in/move-out procedures.
• Assists with tenant relations and event coordination.
• Maintains service agreements log and ensures certificates meet requirements.
• Maintains electronic files system and access controls.
• Composes routine professional correspondence.
• Assists with property inspections as assigned.
• Performs general office duties and special projects.

Skills

MS Office (Word/Excel)

Accounting principles

Property management software

Real estate accounting software

Customer service

Education

High school diploma

College degree preferred

Tools

Property management software

Real estate accounting software

Job description

About the Role

The Administrative Assistant provides administrative and operational support for the Property Management Office and functions as frontline contact to external and internal customers, tenants and vendors. Applicants should have experience with property management and real estate accounting software.

Key Responsibilities

• Retrieves incoming calls in a professional manner and delivers high level of customer service as appropriate
• Dispatches and tracks routine work orders to maintenance staff or other responsible parties ensuring timely completion
• Coordinates vendor/contractor services as appropriate to support daily property operations
• Drafting vendor contracts using standard templates
• Assistants with lease administration including move-in/move-out procedures
• Assists with tenant relations and event coordination
• Maintains service agreements log and assures tenant and vendor certificates meet all requirements
• Maintains electronic files system
• Maintains key & card control for vendor/contractor/tenant access
• Composes routine professional correspondence
• Assists with property inspections as assigned
• Perform all general office duties and special projects as required

Qualifications

• High school graduate or equivalent, College degree preferred
• 2 - 3 years experience as an administrative assistant
• Must be located in Birmingham, AL or surrounding area or willing to relocate for the duration of employment
• Must be in office, on site, 5 days a week
• Advanced computer skills using MS Office applications (Word & Excel a must)
• Demonstrated proficient knowledge of and experience with accounting principles & practices
• Property management software experience a plusApologies fl;?n