Administrative Assistant

BTBK Accounting Services LLC; Alabama; Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) match

Paid time off

Job summary

BTBK Accounting Services, LLC seeks an Administrative Assistant to support the accounting team with day-to-day financial tasks in a hybrid Madison-based role.

The candidate should bring 1–3 years of accounting or administrative experience, proficiency in Excel, and familiarity with Restaurant365 or QuickBooks. Responsibilities include invoice processing, AP tasks, and onboarding support for new client locations.

Qualifications

• Associates in Accounting, Finance or related field or equivalent experience.
• 1–3 years accounting, bookkeeping or administrative experience.
• Experience with accounting software such as Restaurant365 or QuickBooks.
• Strong attention to detail and ability to manage multiple deadlines.

Responsibilities

• Download, organize and upload invoices (utilities, vendors, recurring expenses).
• Assist with accounts payable tasks and invoice coding/entry.
• Support bank and credit card activity preparation.
• Assist with month-end close tasks as assigned.

Skills

Attention to detail

Organizational skills

Multitasking

Written communication

Education

Associates degree in Accounting/Finance

Tools

Restaurant365

QuickBooks

Job description

BTBK Accounting Services, LLC

2802 Walton Commons Ln, Suite 103

Madison, WI 53718

https://www.bt-bk.com

Overview

Join our growing Accounting Firm that specializes in providing Consulting and Full-Service Accounting to restaurant industry clients. BTBK Accounting Services is seeking a highly organized and proactive Administrative Assistant to support our accounting team with day-to-day financial and administrative tasks. This role is critical in keeping workflows moving, reducing administrative burden and improving efficiency across the accounting team.

The ideal candidate is organized, adaptable, and comfortable supporting multiple priorities in a fast-paced, high-volume, deadline-driven environment. This role is well-suited for someone early in their accounting career with strong administrative experience.

This is a Full-Time Hybrid Position (Madison Office T/TH, remote M/W/F)

Key Responsibilities

Accounting Support

• Download, organize and upload invoices (utilities, vendors, recurring expenses)
• Assist with accounts payable tasks, including invoice coding and entry
• Support bank and credit card activity preparation
• Assist with month-end close tasks as assigned
• Help maintain organized client files and documentation
• Flag missing, duplicate or unusual transactions for review

Acquisition & New Location Coordination

• Coordinate acquisition-related onboarding for new client locations, including setup tasks, data entry, documentation tracking and follow-up to ensure smooth and timely activation
• Gather required information for new entities and locations
• Assist with adding new locations into accounting systems and internal trackers
• Support accounting managers during periods of client growth and acquisitions

Administrative & Operational Support

• Assist with client onboarding and offboarding checklists
• Track and follow up on missing documentation and outstanding items
• Maintain internal trackers, tasks lists, and status updates
• Provide backup support to accounting staff during peak periods

Special Projects

• Assist with special projects across accounting and operations, including process improvements, data cleanup and workflow support as needed

Qualifications

• Associates in Accounting, Finance or related field (or equivalent experience)
• 1-3 years of accounting, bookkeeping or administrative experience
• Experience with accounting software (e.g., Restaurant365, QuickBooks, or similar)
• Experience supporting multiple clients or departments
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and deadlines
• Comfortable working with financial and operational data
• Proficiency in Excel and cloud-based tools
• Clear written and verbal communication skills

Benefits

• Competitive salary and performance-based bonuses
• Comprehensive health, dental and vision insurance
• 401(k) retirement plan with company match
• Paid time off and holidays