Accounts Payable Specialist

BTBK Accounting Services LLC; Alabama; Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Health, dental & vision insurance

401(k) with company match

Paid time off and holidays

Professional development opportunities

Job summary

BTBK Accounting Services, LLC is seeking an Accounts Payable Specialist for a full-time hybrid role. The position involves processing invoices, managing payments, and vendor relations, with office hours in Madison, WI and work-from-home on selected days.

Ideal candidates have an Associates degree in accounting and 2–3 years of AP experience, with strong Excel skills and knowledge of standard AP procedures. Benefit-rich environment with growth opportunities.

Qualifications

• Associates degree in accounting required.
• 2-3 years of accounts payable experience preferred.
• Strong knowledge of accounts payable processes and accounting principles.
• Proficiency in Restaurant365 and Microsoft Excel.

Responsibilities

• Review, verify, and process incoming invoices for documentation and approval.
• Prepare and process electronic transfers, ACH payments, and checks.
• Reconcile accounts payable transactions and maintain organized records.
• Maintain and update vendor files and contact information.
• Process employee expense reports in accordance with company policy.
• Assist in month-end closing with reconciliations and accruals.

Education

Associates Degree in Accounting

2-3 years of accounts payable experience

Tools

Restaurant365

Microsoft Excel

Job description

BTBK Accounting Services, LLC

2802 Walton Commons Ln, Suite 103

https://www.bt-bk.com

Overview

Join a growing Accounting Firm as an Accounts Payable Specialist! BTBK Accounting Services specializes in providing Consulting and Full-Service Accounting to restaurant industry clients.

The Accounts Payable Specialist is responsible for managing the accounts payable process, ensuring that all invoices are processed accurately and timely, and maintaining positive relationships with vendors. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment.

This is a Full-Time Hybrid Position (T/TH - MADISON WI office, M/W/F - home)

Primary Duties and Responsibilities

• Invoice Processing: Review, verify, and process all incoming invoices for appropriate documentation and approval prior to payment.
• Payment Management: Prepare and process electronic transfers, ACH payments, and checks. Ensure timely payments of vendor invoices.
• Reconciliation: Reconcile accounts payable transactions and maintain accurate and organized records. Resolve discrepancies and issues with vendors.
• Vendor Management: Maintain and update vendor files, including contact information, payment terms, and tax information. Communicate effectively with vendors regarding payment inquiries and issues.
• Expense Reporting: Review and process employee expense reports in compliance with company policies.
• Month-End Closing: Assist in month-end closing by preparing account reconciliations and accruals related to accounts payable.
• Compliance: Ensure compliance with company policies, internal controls, and regulatory requirements.
• Process Improvement: Identify and implement process improvements to enhance efficiency and accuracy in the accounts payable process.
• Reporting: Generate and analyze accounts payable reports as needed for management.

Qualifications - Knowledge, Skills and Abilities

• Education: Associates Degree in Accounting
• Experience: Minimum of 2-3 years of experience in accounts payable or a similar role.
• Skills:
  • Strong knowledge of accounts payable processes and accounting principles.
  • Proficiency in accounting software (e.g., Resturant365) and Microsoft Office Suite, particularly Excel.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Effective communication and interpersonal skills.
  • Ability to work independently and as part of a team.

Work Environment

• Hybrid - Remote position
• Occasional overtime may be required during peak periods or month-end closings.

Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off and holidays.
• Professional development opportunities.