ADMINISTRATIVE ASSISTANT

Hawaiian Cement; Aiea (HI); On-site; USD 42,000 - 56,000; Full time

Job summary

Hawaiian Cement in Hawaii seeks an Administrative Assistant to organize files, manage reports across Aggregate, Maintenance and Purchasing, and support onboarding and safety orientations.

The role requires strong MS Office skills, data entry, and the ability to meet tight deadlines while maintaining accuracy; weekend availability is expected.

Qualifications

• High school diploma or equivalent.
• Proficient in MS Office and strong data entry skills.
• Excellent communication with internal and external stakeholders.
• Valid driver’s license with acceptable driving record.
• Able to work weekends.

Responsibilities

• Organizes and maintains files for Aggregate, Maintenance and Purchasing Departments.
• Updates and distributes reports for these departments.
• Prepares New Miner and Site Specific Safety orientation materials and assists orientations.
• Maintains Time and Attendance records; inputs daily/weekly time cards into Time and Attendance system.
• Enters and updates Maintenance Work Orders in the computer system.
• Participates in Inventory Control and Cycle Counting programs.
• Picks up, sorts and delivers incoming mail and correspondence.
• Assists divisional personnel as needed.
• Regular phone interactions, email and computer application work.
• Always work safely and prevent unsafe actions, processes, and behaviors.
• Performs other duties as assigned.

Skills

Data entry

Communication

Math skills

Time management

Independent work

Education

High school diploma

Tools

Microsoft Office

JDE

Kronos

BI

Spreadsheet servers

Job description

Minimum Requirements

• High school diploma or its equivalent.
• Proficient computer and math skills with strong data entry skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Communication skills and positive interactions with a variety of customers (internal and external) and vendors required.
• Must possess a valid driver's license and maintain an acceptable driving record.
• Must be able to work weekends.

Preferred Requirements

• Three to five years of administrative assistant and or clerking experience.
• Aggregate, Maintenance or Purchasing employment history for construction materials or manufacturing industry.
• Experience using JDE, spreadsheet servers, BI, Kronos.

Duties and Responsibilities

• Organizes and maintains files for Aggregate, Maintenance and Purchasing Departments.
• Updates and distributes various Aggregate, Maintenance and Purchasing Departments reports.
• Prepare New Miner and Site Specific Safety orientation materials and assist with orientation(s).
• Maintains Time and Attendance records; including input of daily and weekly time card(s) information into Time and Attendance program.
• Enters and makes updates to Maintenance Work Orders into the computer system.
• Takes part in the Inventory Control and Cycle Counting programs.
• Picks up, sorts and delivers incoming mail and correspondence.
• Assists divisional personnel as needed.
• Regular phone interactions, email and computer application work.
• Always work safely and take action to prevent any and all unsafe actions, processes, and behaviors.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.
• Strong organizational skills.
• Proficient working knowledge of MS Office (Word, Excel and Outlook) and able to learn additional required software programs.
• Able to work independently or with groups.
• Able to meet tight project deadlines while maintaining quality results.
• Utilization of personal computer, various software programs and other office equipment.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.