AD Administrative Assistant II

MELALEUCA INC; Kansas City (MO); On-site; USD 38,000 - 54,000; Full time

Job summary

MELALEUCA INC. seeks an on-site Associate to support the Human Resources department. The role greets employees and visitors, answers phones, processes paperwork, and manages security and gift-card distribution while ensuring accuracy in daily HR processes.

Responsibilities include data entry in UltiPro, PO processing, and assisting with company events. Strong communication and organizational skills are essential for success.

Qualifications

• Self-motivated and energetic with a positive attitude.
• Punctual, well organized, and detail oriented.
• Excellent computer skills in Word, Excel, and Outlook.
• Data entry in UltiPro payroll system with audits for accuracy.
• Type at least 60 wpm and handle multiple tasks quickly.

Responsibilities

• Greet employees and visitors to the Human Resources Department.
• Answer phones and route inquiries to the appropriate person.
• Process paperwork and distribute forms to employees as needed.
• Input Purchase Orders into JDE and maintain logs.
• Assist with organizing company activities and events.
• Provide paperwork to supervisors and managers when required.
• Maintain kiosks with current forms and information.
• Handle data entry and audits in UltiPro payroll system.

Skills

Data entry

Typing 60 wpm

Communication skills

Multitasking

Independent worker

Education

Tools

UltiPro payroll system

Microsoft Word

Microsoft Excel

Outlook

Job description

• On-site
• Associate
• Full-Time
• Requisition #: ADADM004765

Description

This position provides support to the Human Resource department by greeting employees and visitors, answering phones, processing paperwork, inputting purchase orders, distributing security cards and gift cards, ensuring accuracy and timeliness in processes. Interfaces with employees by answering their questions and directing them to the appropriate person or department.

Responsibilities

• Greets employees and visitors to the Human Resource Department
• Processes completed paperwork daily or weekly as necessary
• Inputs Purchase Orders into JDE
• Manages the signature log
• Manages the team member review process
• Distribution of gift cards ensuring accuracy in the tracking process
• Issuing of security cards ensuring correct building access
• Ability to handle and answer multiple phone lines
• Data entry of employee information into the UltiPro payroll system, completing internal audits for data accuracy
• Provides paperwork to supervisors & managers when needed
• Keep kiosks stocked with current forms and information
• Answers questions for employees or directs them to the correct resource
• Assists in the organizing of various company activities (i.e., picnic, Christmas parties, dinners, golf tournament, Halloween activities, etc.)
• Distributes various forms to employees as needed
• Assists with special projects as needed
• Files paperwork as needed
• Ability to accomplish multiple tasks quickly and efficiently
• Performs other duties as assigned or needed

Qualifications

• Self-motivated, energetic with a positive attitude
• Punctual, well organized, and detail oriented
• Excellent computer skills in systems such as Microsoft Word, Excel, and Outlook
• Ability to handle incoming calls and troubleshoot problems
• Ability to acts as a resource for supervisors who have questions regarding employee paperwork
• Proficient and comfortable doing data entry and accessing information in the UltiPro payroll system
• Ability to type 60 wpm
• Ability to analyze problems and create solutions
• Ability to work independently and professionally
• Excellent written and verbal communication skills
• Ability to handle stressful situations
• Ability to perform the essential duties and responsibilities with efficiency and accuracy

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.