ADMINISTRATIVE ASSISTANT

KNIFE RIVER; Aiea (HI); On-site; USD 42,000 - 48,000; Full time

Job summary

KNIFE RIVER is seeking an administrative assistant to organize files for the Aggregate, Maintenance and Purchasing Departments and to update daily reports. Strong data entry and MS Office skills are required to support internal and external customers and vendors.

Responsibilities include entering maintenance work orders, maintaining time records, and assisting with inventory controls. The role requires weekend availability and a valid driver's license, with safety emphasized throughout.

Qualifications

• Proficient in computer and math skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Communication skills with customers and vendors required.

Responsibilities

• Organizes and maintains files for Aggregate, Maintenance and Purchasing Departments.
• Updates and distributes reports for those departments.
• Enter and update Maintenance Work Orders in the system.
• Maintain Time and Attendance records and input time cards.
• Inventory control and cycle counting participation.
• Picks up and delivers mail and correspondence.
• Regular phone, email and computer application work.

Skills

Computer skills

Math skills

Data entry

MS Office

Tools

JDE

BI

Kronos

Job description

Proficient computer and math skills with strong data entry skills.

Proficient in MS Office (Word, Excel, Outlook).

Communication skills and positive interactions with a variety of customers (internal and external) and vendors required.

Must possess a valid driver's license and maintain an acceptable driving record.

Must be able to work weekends.

Preferred Requirements

Three to five years of administrative assistant and or clerking experience.

Aggregate, Maintenance or Purchasing employment history for construction materials or manufacturing industry.

Experience using JDE, spreadsheet servers, BI, Kronos.

Duties and Responsibilities

Organizes and maintains files for Aggregate, Maintenance and Purchasing Departments.

Updates and distributes various Aggregate, Maintenance and Purchasing Departments reports.

Prepare New Miner and Site Specific Safety orientation materials and assist with orientation(s).

Maintains Time and Attendance records; including input of daily and weekly time card(s) information into Time and Attendance program.

Enters and makes updates to Maintenance Work Orders into the computer system.

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Takes part in the Inventory Control and Cycle Counting programs.

Picks up, sorts and delivers incoming mail and correspondence.

Assists divisional personnel as needed.

Regular phone interactions, email and computer application work.

Always work safely and take action to prevent any and all unsafe actions, processes, and behaviors.

Perform other duties as assigned.

Knowledge, Skills, and Abilities

Excellent verbal and written communication skills.

Strong organizational skills.

Proficient working knowledge of MS Office (Word, Excel and Outlook) and able to learn additional required software programs.

Able to work independently or with groups.

Able to meet tight project deadlines while maintaining quality results.

Utilization of personal computer, various software programs and other office equipment.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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