Accounting Clerk

Talentify; Phoenix (AZ); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical/Dental

Disability Insurance

Life Insurance

401(k)

Profit Sharing

Wellness Program

Job summary

Talentify in Phoenix, AZ seeks an Accounts Payable/Administrative Support role to manage vendor invoices, processing, and related clerical tasks. The position emphasizes accuracy, timely payments, and effective communication with plant management and subsidiaries.

The incumbent will assist with payroll backup using UKG Kronos, maintain procurement records, and support month-end tasks while upholding company core values and safety standards.

Qualifications

• High School Diploma or equivalent.
• Bilingual in Spanish preferred but not required.
• Ability to set and meet deadlines and manage multiple tasks.

Responsibilities

• Handle Accounts Payable invoices and communications.
• Assist with clerical/admin tasks and vendor setup.
• Support payroll backup using UKG Kronos, as needed.
• Maintain vendor relationships and respond to inquiries.

Skills

Bilingual Spanish

Microsoft Excel

Microsoft Word

Communication

Time management

Education

High School Diploma

Tools

SAP

Job description

POSITION SUMMARY:

Under the supervision of the Operations Manager, this position is responsible for accounts payable, and basic administrative support and is responsible for supporting and demonstrating the Core Values of Integrity, Safety, Respect, Customer Focus, Quality, Innovation and Financial Success. Performs other related duties as assigned.

SUPERVISION RECEIVED:

General

ESSENTIAL DUTIES AND RESPONSIBILITIES:

include the following. Other duties may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Admin duties

• Answer phone in a polite and courteous manner. Direct calls and voicemails to appropriate parties.
• Monitor incoming faxes through Outlook and forward to appropriate parties.
• Check outside mailboxes for proof of deliveries, mail, for inbound loads, and raw material tickets; sort and distribute to the appropriate parties.
• Check Outlook for vendor invoices that were emailed.
• Create new vendor set ups.
• Orders and stocks office supplies, ordering through Office Depot account.
• Participate in physical inventory count (two Saturday’s a year).

Accounts Payable

• Responsible for processing Accounts Payable (Vendor) Invoices.
• Written and verbal communications with plant management, operations support staff and Subsidiary finance department.
• Scan Incoming Accounts Payable Invoices.
• Answers Vendor Inquiries.
• Reconcile Vendor statements.
• Can provide Management with purchasing reports as requested.
• Clearing of Monthly PO’s generated from BI reports and quarterly GRIR clearing reports.
• Participates in maintaining Vendor relationships, aware of contracts and pricing increases.

Misc. functions:

• Payroll backup functions.
  • Prepares and inputs bi-weekly and semi-monthly payroll in UKG Kronos.
  • Apply appropriate cost center to various hours worked by employees.
  • Prepare designated labor reports for managers.
  • Self-audits payroll weekly to ensure the fewest corrections after payroll has run.
  • Ensures all payroll processes are completed and adhered to consistently.
  • Assists with month end closing tasks
• Attends safety meetings and abides by all safety rules set forth by company and governmental regulatory agencies; ensures that hazardous conditions are reported and corrected.
• Petty cash and Adopt-a family back up.
• Predictable, and Regular attendance is required.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High School Diploma and equivalent experience preferred.
• Bilingual in Spanish preferred but not required.
• Ability to set and meet deadlines and must be able to manage multiple tasks to completion at the same time.
• Ability to communicate effectively with peers, customers, and superiors.
• Basic math, writing and reading skills required.
• Working skills with Microsoft Excel and Word (SAP experience preferred but not required).
• Valid Driver’s License is required.
• Predictable, and Regular attendance is required.

PHYSICAL DEMANDS

• Frequently required to use hands to finger, handle or feel; Reach with hands and arms; Talk and listen; Stand, walk, and sit.
• Occasionally drive a personal vehicle to run errands.
• Occasionally required to bend at the waist; Lift and/or move up to 25 pounds.

WORK ENVIRONMENT

• Office environment with moderate noise.
• Plant environment with loud noise, moving machinery, dusty, dirty.
• Outdoor weather conditions. Extreme temperatures.
• Wear mandatory and/or other appropriate personal protective equipment (PPE).

This is a regular, full-time position with competitive compensation and full benefits including

• medical/dental insurance
• disability benefits
• life insurance
• 401(k)
• profit sharing retirement plan
• wellness programs

We are an equal opportunity employer and promote a drug free workplace