Administrative AssistanceCustomer Service

Masonry Cosmetics Inc; South Bend (IN); On-site; USD 21,000 - 30,000; Part time

Job summary

Masonry Cosmetics Inc. in South Bend, IN seeks an Office Assistant to support daily operations in a 30–35 hour workweek. The role focuses on organizing, data entry, and general administrative tasks in a collaborative office environment.

You will handle phones, emails, light accounting (AP, invoicing, payroll), filing, and project support across departments, with emphasis on accuracy, organization, and timely communication.

Qualifications

• High school diploma or equivalent required.
• 1+ years of accounting or office support experience.
• Proficiency in MS Office Suite and QuickBooks.
• Strong written and verbal communication skills.

Responsibilities

• Perform general administrative duties including filing, data entry, and document management.
• Answer and direct phone calls, emails, and other correspondence professionally.
• Light accounting such as accounts payable, invoicing and payroll.
• Support various departments with clerical tasks and special projects.
• Organize and maintain both physical and digital filing systems.
• Create shipping labels for all outgoing orders.
• Answer customer email questions.

Skills

Communication skills

Organizational skills

Multitasking

Team-oriented

Professional demeanor

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

QuickBooks

Job description

Masonry Cosmetics Inc is looking for detail orientated and organized Office Assistant to join our team in South Bend, IN! This opportunity will be in a 30 to 35 hour per week position in an office environment while helping with keeping operations running smoothly.

Some Responsibilities:

• Perform general administrative duties including filing, data entry, and document management
• Answer and direct phone calls, emails, and other correspondence professionally
• Light accounting such as accounts payable, invoicing and payroll
• Support various departments with clerical tasks and special projects
• Organize and maintain both physical and digital filing systems
• Create shipping labels for all outgoing orders
• Answer customer email questions

Requirements:

• High school diploma or equivalent required
• 1+ years of accounting or office support experience
• Efficiency in Microsoft Office Suite (Word, Excel, Outlook) & Quickbooks
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Professional, friendly, and team-oriented demeanor

About Us:

Masonry Cosmetics is a proud South Bend, IN based company dedicated to delivering high-quality masonry staining products with a long standing in the industry. We believe that great people are the foundation of a great company and we work hard to achieve that. masonrycosmetics.com