Administrative & AP Support Specialist

Lenco Armored Vehicles; Pittsfield (MA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Lenco Armored Vehicles, a U.S.-based manufacturer headquartered in Massachusetts, seeks an Administrative Specialist in Pittsfield to manage front-desk operations and support daily administrative and accounting tasks. You will report to the Accounts Payable Manager and assist managers, staff, customers, and vendors with confidential, time-sensitive material.

You will handle invoices, maintain files, assist with reporting, and ensure data protection while coordinating with Purchasing on office

Qualifications

• 3+ years of administrative or accounting support experience.
• Associate degree in Business, Accounting, or related field.
• Working knowledge of ABAS ERP or similar ERP system.
• High proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Familiarity with multi-line phone systems and front-desk operations.
• Excellent interpersonal skills, dependable, with good attendance.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain a professional front desk, greet visitors and monitor access.
• Answer and route incoming calls, update phone logs.
• Support Accounts Payable with invoices, payments, reconciliation, and reporting.
• Maintain accurate files and documentation per policy.
• Order office supplies and coordinate with Purchasing.
• Prepare routine correspondence and perform data entry.
• Execute administrative projects and ensure data protection and confidentiality.

Skills

Administrative support

ERP knowledge

MS Office

Front desk

Data confidentiality

Phone system handling

Education

Associate's degree in Business/Accounting or related field

Tools

ABAS ERP

Job description

Lenco Armored Vehicles, a U.S.-based manufacturer headquartered in Massachusetts, seeks an Administrative Specialist in Pittsfield to manage front-desk operations and support daily administrative and accounting tasks. You will report to the Accounts Payable Manager and assist managers, staff, customers, and vendors with confidential, time-sensitive material.

You will handle invoices, maintain files, assist with reporting, and ensure data protection while coordinating with Purchasing on office