Administrative Specialist

Lenco Armored Vehicles; Pittsfield (MA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Lenco Armored Vehicles, a U.S.-based manufacturer headquartered in Massachusetts, seeks an Administrative Specialist in Pittsfield to manage front-desk operations and support daily administrative and accounting tasks. You will report to the Accounts Payable Manager and assist managers, staff, customers, and vendors with confidential, time-sensitive material.

You will handle invoices, maintain files, assist with reporting, and ensure data protection while coordinating with Purchasing on office

Qualifications

• 3+ years of administrative or accounting support experience.
• Associate degree in Business, Accounting, or related field.
• Working knowledge of ABAS ERP or similar ERP system.
• High proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Familiarity with multi-line phone systems and front-desk operations.
• Excellent interpersonal skills, dependable, with good attendance.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain a professional front desk, greet visitors and monitor access.
• Answer and route incoming calls, update phone logs.
• Support Accounts Payable with invoices, payments, reconciliation, and reporting.
• Maintain accurate files and documentation per policy.
• Order office supplies and coordinate with Purchasing.
• Prepare routine correspondence and perform data entry.
• Execute administrative projects and ensure data protection and confidentiality.

Skills

Administrative support

ERP knowledge

MS Office

Front desk

Data confidentiality

Phone system handling

Education

Associate's degree in Business/Accounting or related field

Tools

ABAS ERP

Job description

About Lenco Armored Vehicles

Lenco Armored Vehicles is a U.S.-based manufacturer of specialized armored vehicles used by law enforcement, military, fire, and rescue agencies worldwide. Our work directly supports first responders operating in high-risk environments. We offer long-term stability, consistent production schedules, and a mission-driven manufacturing environment.

Job Summary

The Administrative Specialist will be instrumental in maintaining a professional and welcoming front desk environment while supporting daily administrative and accounting operations. Reporting directly to the Accounts Payable Manager, this role supports managers, employees, customers, and vendors through a variety of organizational and communication tasks involving confidential and time-sensitive material.

What You’ll Do

• Maintain a professional front desk, greet visitors, manage check-ins, and monitor gate access/vendor cameras per protocol.
• Answer incoming phone calls promptly, direct calls to the appropriate team member, and update phone logs.
• Support the Accounts Payable department with invoice management, payment processing, reconciliation, and reporting.
• Maintain accurate files and documentation in accordance with company policy and accepted accounting practices.
• Monitor and order office supplies in collaboration with Purchasing team.
• Compose routine correspondence, handle data entry, and execute administrative project assignments.
• Exercise discretion and maintain data protection, confidentiality, and safety compliance across all duties.

What We’re Looking For

• 3+ years of related administrative or accounting support experience.
• Associate's degree in Business, Accounting, or a related field required.
• Working knowledge of ABAS ERP or similar ERP system.
• High proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
• Familiarity with multi-line phone systems and professional front-desk operations.
• Excellent interpersonal skills with a dependable, positive attitude and a strong attendance record.
• Ability to handle confidential information with high discretion and sound judgment.

Why Work at Lenco

• Stable, full-time career with a globally recognized manufacturer.
• Purpose-driven products that protect first responders and military personnel.
• Modern facility with investment in new manufacturing technology.
• Competitive salary and comprehensive benefits package.