Administrative and Project Assistant

Bryant Christie Inc.; Salem (OR); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

401(k) program including discretionary

Professional development opportunities

Job summary

BCI Management, LLC (BCIM) in Salem, Oregon seeks an Administrative and Project Assistant to join the team. The role is full-time and office-based, reporting to the Director of Association Management.

The assistant will be the first contact for visitors and callers, supporting office operations and various clerical duties. The position covers reception, mail handling, scheduling, meeting logistics, and project support for client programs and events.

Qualifications

• Experience in professional office environments preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced office.
• Experience coordinating meetings or events is a plus.

Responsibilities

• Greet guests and clients at the front desk in a professional manner.
• Answer and route incoming calls and emails; maintain a welcoming front office.
• Handle mail, shipments, ordering of office supplies, and document prep.

Skills

Organizational skills

Professional presence

Multitasking

Strong communication

Independent worker

Tools

MS Office

CRM systems

Job description

BCI Management, LLC (BCIM) is seeking anAdministrative and Project Assistant to join our team in Salem, Oregon. BCIM provides association management services to agricultural commissions, trade associations, and related industry groups. This is a full-time, office-based position that will report to the Director of Association Management.

Position Overview

The Administrative Assistant will serve as the first point of contact for visitors and callers, while also supporting the office with a variety of organizational and clerical tasks. This is an ideal role for someone who is highly organized, personable, and enjoys keeping a professional office running smoothly.

Key Responsibilities Include:

Office Reception & Communication

• Greet guests and clients in a professional and courteous manner
• Answer and route incoming calls and emails
• Manage the front desk and maintain a welcoming office environment

Administrative Support

• Handle incoming and outgoing mail and courier shipments
• Monitor and order office supplies
• Assist with scheduling, filing, copying, and document preparation
• Support internal staff with general administrative tasks as needed
• Process and compile quarterly customer reports

Meeting and Event Coordination

• Assist with meeting logistics, including notices and materials preparation
• Coordinate catering and hospitality needs for in-office meetings and events

Project Management

• Assist with coordinating client participation in trade shows
• Provide administrative support for client projects, including conventions and special events

Qualifications

• Positive outlook and professional presence, comfortable serving as the first point of contact for visitors and callers
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced office environment
• Proficiency with MS Office applications and general PC operations
• Familiarity with database or CRM systems a plus
• Prior experience with meeting or event coordination beneficial
• Ability to work independently and collaboratively as part of a small office team

Perks and Benefits

• 401(k) program including discretionary employer matching
• Opportunities for professional development and growth

Compensation

The salary range for this position is$50,000 – $60,000 annually, depending on experience and qualifications.