Administrative and Operations Specialist

The University of South Dakota Knudson School of Law

Sioux Falls (SD)

On-site

USD 36,000 - 48,000

Full time

12 days ago

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Job summary

The University of South Dakota Knudson School of Law seeks an Administrative and Operations Support Specialist for the USD Discovery District. The role provides comprehensive administrative and systems support, including scheduling, data entry, event logistics, and liaison duties with tenants and vendors.

The ideal candidate has at least two years in administrative or bookkeeping roles, strong organizational skills, and proficiency with MS Office 365.

Qualifications

High school diploma or equivalent required; associate or bachelor’s degree in business administration, accounting, or a related field preferred.
Minimum of two years of experience in administrative, operational support, or bookkeeping roles.
Excellent written and verbal communication skills; ability to manage confidential information.

Responsibilities

Provide administrative and operational support to USD Discovery District team.
Assist in scheduling, data entry, event planning, and liaison activities.
Manage office supplies and shared spaces; coordinate events and vendor operations.
Support social media content production and distribution for district initiatives.
Assist with financial bookkeeping: expenses, accounts payable/receivable, budget prep and reporting.

Skills

Multitasking

Detail-oriented

Judgement

Problem-solving

Communication

Organizational skills

MS Office 365

Social media content creation

Documentation & authorization

Driver's license

Education

High school diploma or equivalent

Associate or Bachelor’s in business/ accounting (preferred)

Tools

Microsoft Office 365

Social media management tools

Job description

Discovery District Vision

To create a dynamic and collaborative environment where talent, research and innovative businesses interact to create new ideas, new technologies, and new opportunities impacting not only our region but our world.

Discovery District Mission

Growing university research capacity, resources, and talent
Connecting university strengths with the private sector
Fostering entrepreneurship and commercialization
Creating the physical infrastructure necessary to support research & innovation-based businesses

Job Description

Full-time, position providing administrative and operational support to the Discovery District team.

Position Summary

The Administrative and Operations Support Specialist will provide comprehensive administrative and operational support for the USD Discovery District. This position will be located in Building 1 at the USD Discovery District. Responsibilities and tasks include scheduling support, data entry, event planning, social media management, and general day-to-day operations. Experience in financial bookkeeping and reporting is highly preferred. The ideal candidate will have strong organizational skills, a keen eye for detail, and a proactive approach to problem-solving.

Key Responsibilities

Administrative and Operational Support:
Assist in coordinating scheduling, events, and shared spaces within the building.
Perform accurate and timely data entry to maintain records and databases.
Serve as a liaison between tenants, visitors, vendors, building management, and the USD Discovery District team.
Manage office supplies and shared space organization.
Event Planning:
Plan, organize, and execute events including logistics oversight, vendor coordination, and participant support.
Provide onsite event assistance and support.
Social Media Management:
Assist in distributing approved marketing content including digital and print to promote events, initiatives, and programs.
Support USD Discovery District marketing in content production.
Monitor and respond to inquiries.
Financial Bookkeeping and Reporting:
Assist in maintaining accurate financial records, including tracking expenses and processing accounts receivable and accounts payable.
Assist with budget preparation, reporting, and reconciliation.
Assist in providing regular financial updates and support audits as required.
Other Duties:
Provide general office support and assist with special projects as assigned to ensure operational efficiency.

Qualifications

Education and Experience:
High school diploma or equivalent required; associate or bachelor’s degree in business administration, accounting, or a related field preferred.
Minimum of two years of experience in administrative, operational support, or bookkeeping roles.
Skills and Competencies:
Self-motivated and directed, able to handle multiple projects simultaneously, work well under pressure, research options, and exercise good judgment.
Strong organizational skills with specific attention to detail.
Proficiency in Microsoft Office 365 specifically Word, Excel and PowerPoint as well as other related software applications.
Experience in social media content creation and management tools.
Experience in documenting and processing items that require authorization.
Excellent interpersonal, written, and verbal communication skills.
Ability to use discretion in handling confidential information.
Valid motor vehicle operator’s license, with the ability to operate and travel by motor vehicle.
Ability and willingness to work occasional extended hours.

Work Environment

This role requires a physical presence onsite at the USD Discovery District during normal business hours, (Monday–Friday, 8:00 a.m.–5:00 p.m.). Occasional early mornings, evenings, or weekends may be necessary for event support or critical deadlines.

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position. Analyzing, Comprehend, Frequent Change, Intense Customer Interaction, Logic, Memory, Multiple Priorities, Multiple Stimuli, Pace-fast, Perform calculations, Reading, Reasoning, Verbal Communication, Written Communication

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify

Physical Requirements

Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Sitting for sustained periods of time, Carrying, Climbing Ladders, Climbing Stairs, Driving, Lifting light, Reaching, Walking Describe any of the conditions selected

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position. Hearing, Speaking

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Exposure to Dust, Walking/Standing on wood, metal or concrete Please describe, in more detail, any of the conditions checked above

Working Environment

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Equal Employment Opportunity Statement

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

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