Administrative and Operations Specialist

South Dakota Board of Regents

Sioux Falls (SD)

On-site

USD 42,000 - 64,000

Full time

12 days ago

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Job summary

The South Dakota Board of Regents seeks an Administrative and Operations Specialist to provide comprehensive administrative and operational support for the USD Discovery District in Building 1, Sioux Falls. Responsibilities include scheduling coordination, data entry, event planning, social media management, and office supplies management with a proactive, detail‑oriented approach.

The ideal candidate has strong organizational skills, 2+ years of administrative or bookkeeping experience,

Qualifications

High school diploma or equivalent required; associate or bachelor's degree preferred.
Minimum of two years in administrative, operational support, or bookkeeping roles.
Strong organizational skills and attention to detail.

Responsibilities

Provide administrative and operational support to the USD Discovery District.
Coordinate scheduling, events, and shared spaces; data entry and records maintenance.
Plan and coordinate events including logistics and vendor support; onsite event assistance.
Assist with social media content production and distribution for district initiatives.
Support bookkeeping tasks: track expenses, AP/AR, budgets, and routine financial reporting.
Provide general office support and contribute to special projects to improve efficiency.

Skills

Multitasking

Organizational skills

MS Office

Excel

PowerPoint

Data entry

Social media

Communication

Confidentiality

Driver's license

Event support

Education

High school diploma or equivalent

Associate or Bachelor's degree in business/admin or related field

Tools

Microsoft Office 365

Accounting software

Job description

Administrative and Operations Specialist

Discovery District Vision

To create a dynamic and collaborative environment where talent, research and innovative businesses interact to create new ideas, new technologies, and new opportunities impacting not only our region but our world.

Discovery District Mission

Growing university research capacity, resources, and talent
Connecting university strengths with the private sector
Fostering entrepreneurship and commercialization
Creating the physical infrastructure necessary to support research & innovation-based businesses

Job Description

Full-time, position providing administrative and operational support to the Discovery District team.

Position Summary

The Administrative and Operations Support Specialist will provide comprehensive administrative and operational support for the USD Discovery District. This position will be located in Building 1 at the USD Discovery District. Responsibilities and tasks include scheduling support, data entry, event planning, social media management, and general day-to-day operations. Experience in financial bookkeeping and reporting is highly preferred. The ideal candidate will have strong organizational skills, a keen eye for detail, and a proactive approach to problem-solving.

Key Responsibilities

Administrative and Operational Support

Assist in coordinating scheduling, events, and shared spaces within the building.
Perform accurate and timely data entry to maintain records and databases.
Serve as a liaison between tenants, visitors, vendors, building management, and the USD Discovery District team.
Manage office supplies and shared space organization.

Event Planning

Plan, organize, and execute events including logistics oversight, vendor coordination, and participant support.
Provide onsite event assistance and support.

Social Media Management

Assist in distributing approved marketing content including digital and print to promote events, initiatives, and programs.
Support USD Discovery District marketing in content production.
Monitor and respond to inquiries.

Financial Bookkeeping and Reporting

Assist in maintaining accurate financial records, including tracking expenses and processing accounts receivable and accounts payable.
Assist with budget preparation, reporting, and reconciliation.
Assist in providing regular financial updates and support audits as required.

Other Duties

Provide general office support and assist with special projects as assigned to ensure operational efficiency.

Qualifications

Education and Experience

High school diploma or equivalent required; associate or bachelor’s degree in business administration, accounting, or a related field preferred.
Minimum of two years of experience in administrative, operational support, or bookkeeping roles.

Skills and Competencies

Self-motivated and directed, able to handle multiple projects simultaneously, work well under pressure, research options, and exercise good judgment.
Strong organizational skills with specific attention to detail.
Proficiency in Microsoft Office 365 specifically Word, Excel and PowerPoint as well as other related software applications.
Experience in social media content creation and management tools.
Experience in documenting and processing items that require authorization.
Excellent interpersonal, written, and verbal communication skills.
Ability to use discretion in handling confidential information.
Valid motor vehicle operator’s license, with the ability to operate and travel by motor vehicle.
Ability and willingness to work occasional extended hours.

Work Environment

This role requires a physical presence onsite at the USD Discovery District during normal business hours, (Monday–Friday, 8:00 a.m.–5:00 p.m.). Occasional early mornings, evenings, or weekends may be necessary for event support or critical deadlines.

Department Description and Cultural Expectations

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Equal Employment Opportunity Statement

Physical Requirements

Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Sitting for sustained periods of time, Carrying, Climbing Ladders, Climbing Stairs, Driving, Lifting light, Reaching, Walking

Describe any of the conditions selected

Sensory Requirements

Hearing
Speaking

Describe any of the conditions selected

Working Conditions & Exposures

Exposure to Dust, Walking/Standing on wood, metal or concrete

Please describe, in more detail, any of the conditions checked above

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed.

If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

Documents Needed to Apply

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