Administrative and Finance Coordinator

The Choice, Inc.; Washington (District of Columbia); Hybrid; USD 50,000 - 70,000; Full time

Job summary

The Choice, Inc. is seeking a Finance and Administrative Coordinator on a temporary-to-hire basis to support the Chief Finance Officer and Finance department in a hybrid in-office/remote setting.

The role requires coordinating calendars, travel, and document workflows across Finance and IT, with strong MS Office skills and expense systems experience. The position involves handling budgeting support, KPI tracking, and routine administrative tasks while liaising with multiple departments to ensure

Qualifications

• Completed Bachelor’s degree. Studies focused on accounting, finance, or business would be helpful.
• At least two years of professional experience. Previous experience supporting a senior staff member preferred.
• Some experience supporting finance projects such as expense reimbursements, credit card reconciliations, invoice/payment processing, budget cycles, or purchase authorizations helpful
• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and Outlook
• Experience with SharePoint and Concur (or similar expense system) preferred.

Responsibilities

• Manage the CFO’s calendar, including scheduling meetings, coordinating logistics (rooms, conference links), and sending confirmations
• Prepare the CFO for meetings by assembling and delivering required materials (agendas, briefings, leave‑behinds) for in‑office, remote, and travel contexts.
• Coordinate and manage occasional travel arrangements for the CFO
• Serve as a communications liaison for the CFO, supporting smooth coordination and information flow between Finance/IT and other departments; keep the CFO informed of upcoming commitments and follow up as appropriate.
• Coordinate the intake, review routing, approval, and signature process for documents submitted to the CFO; communicate status updates to staff.
• Complete administrative transactions for the CFO, including timesheets, expense reimbursements, and related documentation.
• Process incoming and outgoing mail for the Finance department and provide general administrative support as needed.
• Support the Finance department with special projects and meeting coordination, including logistics and follow‑up actions.
• Maintain Finance department tracking tools (project tracker and KPI tracker) and ensure information is current and accurate.
• Process expense and invoice activities, including credit card reconciliations and CFO expense reimbursements (Concur); check requests, purchase authorizations, and PCARD requests; contract processing for the Finance department; and invoice and payment processing.
• Support budgeting activities for the Finance department by compiling and organizing budget inputs, tracking updates, and preparing materials for budget reviews.

Skills

Microsoft Office

Finance support

Concur

SharePoint

Education

Bachelor’s degree

Tools

SharePoint

Concur

Job description

The Choice is managing an immediate temporary-to-hire Finance and Administrative Coordinator opportunity with our client, a national environmental, philanthropic organization.

In-office requirements

Hybrid 3 days a week in office/2 remote

The position will support and report to the Chief Finance Officer.

Qualifications:

• Completed Bachelor’s degree. Studies focused on accounting, finance, or business would be helpful.
• At least two years of professional experience. Previous experience supporting a senior staff member preferred.
• Some experience supporting finance projects such as expense reimbursements, credit card reconciliations, invoice/payment processing, budget cycles, or purchase authorizations helpful
• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and Outlook
• Experience with SharePoint and Concur (or similar expense system) preferred.

Job Duties will include:

• Manage the CFO’s calendar, including scheduling meetings, coordinating logistics (rooms, conference links), and sending confirmations
• Prepare the CFO for meetings by assembling and delivering required materials (agendas, briefings, leave‑behinds) for in‑office, remote, and travel contexts.
• Coordinate and manage ocassional travel arrangements for the CFO
• Serve as a communications liaison for the CFO, supporting smooth coordination and information flow between Finance/IT and other departments; keep the CFO informed of upcoming commitments and follow up as appropriate.
• Coordinate the intake, review routing, approval, and signature process for documents submitted to the CFO; communicate status updates to staff.
• Complete administrative transactions for the CFO, including timesheets, expense reimbursements, and related documentation.
• Process incoming and outgoing mail for the Finance department and provide general administrative support as needed.
• Support the Finance department with special projects and meeting coordination, including logistics and follow‑up actions.
• Maintain Finance department tracking tools (project tracker and KPI tracker) and ensure information is current and accurate.
• Process expense and invoice activities, including credit card reconciliations and CFO expense reimbursements (Concur); check requests, purchase authorizations, and PCARD requests; contract processing for the Finance department; and invoice and payment processing.
• Support budgeting activities for the Finance department by compiling and organizing budget inputs, tracking updates, and preparing materials for budget reviews.

This organization has a Covid-19 vaccination requirement. Candidates must be fully vaccinated for Covid.