Finance Coordinator

LeadStack Inc.; New York (NY); On-site; USD 34,000 - 55,000; Part time

Job summary

LeadStack Inc. in New York seeks a part-time Finance Coordinator for a temporary role through April 2027. The role supports day-to-day finance and operational activities including accounts payable, billing, procurement, vendor administration, budget tracking, and monthly close processes.

The ideal candidate has 1–3 years in finance operations, strong Excel skills, and the ability to manage multiple priorities while collaborating with Finance and internal teams.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field preferred; equivalent relevant experience will be considered.
• 1–3 years of experience in finance operations, accounts payable, accounting support, procurement, or a related function preferred.
• Familiarity with purchase orders, invoice processing, vendor management, budgeting, and general ledger coding.
• Proficiency in Microsoft Excel and the ability to learn financial and reporting systems quickly.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Strong analytical, problem-solving, and time-management abilities.
• Ability to work independently while collaborating with cross-functional teams.
• Professionalism and discretion when handling confidential financial information.

Responsibilities

• Maintain approved overhead, marketing, and project budgets within the financial system.
• Create and maintain subprojects and project phases, submit budgets for approval, and monitor approval status.
• Ensure financial transactions are accurately coded, documented, and processed in accordance with internal procedures.
• Coordinate vendor setup, updates, and extensions in partnership with Accounts Payable.
• Prepare purchase requisitions and purchase orders, ensuring accurate coding, vendor details, and supporting documentation.
• Track purchase order approvals, distribute approved orders to vendors, and maintain accurate status records.
• Review invoices against purchase orders, verify amounts and coding, and process goods receipts.
• Monitor outstanding purchase orders, reconcile discrepancies, and close excess balances as needed.
• Prepare transaction approval packages and submit approved payments to Accounts Payable.
• Research and resolve invoice, payment, and financial system discrepancies.
• Process miscellaneous billing requests, ensuring accurate information, coding, and documentation.
• Coordinate payment processing and follow up on outstanding approvals or discrepancies.
• Maintain accurate transaction and payment tracking records.
• Assist with journal-entry preparation and supporting documentation for month-end and period-close activities.
• Prepare recurring financial and operational reports.
• Maintain organized financial records, transaction trackers, and supporting documentation.
• Support reconciliation activities and ensure records are maintained in accordance with internal controls and audit requirements.
• Provide general administrative and operational support to the Finance team as needed.

Skills

Attention to detail

Organizational skills

Communication

Time management

Analytical thinking

Independent work

Cross-functional collaboration

Education

Bachelor's degree in Finance or related field

Tools

Microsoft Excel

Job description

• An entertainment industry client is seeking a detail-oriented and organized Finance Coordinator for a part-time, temporary assignment beginning as soon as possible and continuing through April 2027.
• This position will support day-to-day finance and operational activities, including accounts payable, billing, procurement, vendor administration, budget tracking, financial reporting, and month-end close activities.
• The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities while working collaboratively with Finance, Accounts Payable, and internal business teams.

Key Responsibilities

Finance Operations & Budget Management

• Maintain approved overhead, marketing, and project budgets within the financial system.
• Create and maintain subprojects and project phases, submit budgets for approval, and monitor approval status.
• Ensure financial transactions are accurately coded, documented, and processed in accordance with internal procedures.
• Coordinate vendor setup, updates, and extensions in partnership with Accounts Payable.
• Prepare purchase requisitions and purchase orders, ensuring accurate coding, vendor details, and supporting documentation.
• Track purchase order approvals, distribute approved orders to vendors, and maintain accurate status records.
• Review invoices against purchase orders, verify amounts and coding, and process goods receipts.
• Monitor outstanding purchase orders, reconcile discrepancies, and close excess balances as needed.
• Prepare transaction approval packages and submit approved payments to Accounts Payable.
• Research and resolve invoice, payment, and financial system discrepancies.
• Process miscellaneous billing requests, ensuring accurate information, coding, and documentation.
• Coordinate payment processing and follow up on outstanding approvals or discrepancies.
• Maintain accurate transaction and payment tracking records.

Accounting, Reporting & Administrative Support

• Assist with journal-entry preparation and supporting documentation for month-end and period-close activities.
• Prepare recurring financial and operational reports.
• Maintain organized financial records, transaction trackers, and supporting documentation.
• Support reconciliation activities and ensure records are maintained in accordance with internal controls and audit requirements.
• Provide general administrative and operational support to the Finance team as needed.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field preferred; equivalent relevant experience will be considered.
• 1–3 years of experience in finance operations, accounts payable, accounting support, procurement, or a related function preferred.
• Familiarity with purchase orders, invoice processing, vendor management, budgeting, and general ledger coding.
• Proficiency in Microsoft Excel and the ability to learn financial and reporting systems quickly.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Strong analytical, problem-solving, and time-management abilities.
• Ability to work independently while collaborating with cross-functional teams.
• Professionalism and discretion when handling confidential financial information.