Senior Coordinator

The Choice Inc; Washington (District of Columbia); On-site; USD 36,000 - 52,000; Part time

Job summary

The Choice is seeking an immediate temporary Administrative Assistant to support the Senior Vice President on the philanthropy team in Washington, DC. The role emphasizes scheduling, calendar management, and donor-related projects, with a strong nonprofit fundraising emphasis.

ASAP through January, with potential longer-term staffing if needed. The position is in-office three days per week in Downtown DC, near multiple Metro lines, offering hands-on fundraising experience with major gift

Qualifications

• Bachelor’s degree or equivalent professional experience preferred.
• At least three years of professional experience including providing administrative support to a staff member.
• Career path interest in philanthropy/development/fundraising ideal.

Responsibilities

• Provide support to the SVP, including scheduling meetings, preparing agendas, and managing deadlines and expenses.
• Collaborate with the SVP on major gift fundraising and team logistics to help exceed revenue goals; assist with gift agreements, contracts, and invoicing.
• Support the Individual Giving team and Major Gift Officers across the regional fundraising team.
• Prepare donor visit briefings, research requests, and help with prospect identification.
• Develop and personalize donor-centric materials, including proposals and stewardship reports, and support outreach and cultivation initiatives.
• Coordinate fundraising communications with the Annual Fund and other departments to align with organizational goals.
• Maintain donor records and generate reports across Raiser's Edge NXT and SharePoint.
• Gather team resources, coordinate events, and represent the team in cross-department meetings.

Skills

Administrative support

nonprofit fundraising interest

Experience in philanthropy/Development

Education

Bachelor’s degree or equivalent

Tools

Raiser’s Edge NXT

SharePoint

Job description

The Choice is employing an immediate temporary opportunity with our client, a prominent environmental philanthropic organization.

The position will support a leadership member on the philanthropy team with scheduling, calendar management, and donor-related projects. This role would be a good fit for candidates with strong, previous administrative experience with an interest in nonprofit fundraising.

Timeframe: ASAP through January initially. There could possibly be a longer-term scenario depending on 2027 staffing needs.

Compensation: $32 an hour

Location/Schedule: Downtown DC, very close walking distance to Red/Blue/Orange/Silver Metro. Standard hours Monday-Friday. Requires 3 days a week in-office.

Qualifications:

• Bachelor’s degree or equivalent professional experience preferred.
• At least three years of professional experience including providing administrative support to a staff member. Previous nonprofit experience preferred
• Career path interest in philanthropy/development/fundraising ideal.

Job Duties:

• Provide overall support to the SVP, including scheduling meetings, preparing agendas, monitoring action items and deadlines, drafting and proofreading correspondence, managing expenses, and providing administrative support.
• Collaborate with the SVP on all aspects of major gift fundraising and team logistics to help exceed revenue goals; facilitate gift agreements, contracts, and invoicing.
• Manage direct assistance and special projects for the Individual Giving team and support Major Gift Officers across the regional fundraising team.
• Prepare prospect and donor visit briefings, submit research requests, collaborate with Prospect Research and Portfolio Management, and help facilitate and track prospect identification.
• Assist in developing and personalizing donor-centric materials, including proposals, stewardship reports, Impact Reports, mailings, correspondence, and other outreach and cultivation initiatives.
• Partner with the Annual Fund and other departments to ensure fundraising communications and stewardship activities align with organizational goals.
• Maintain the accuracy of Annual Report donor listings, communication preferences, donor correspondence, Raiser's Edge NXT records, SharePoint files, donor tracking systems, and overall database integrity; generate portfolio, gift, strategy, and constituent reports.
• Gather and maintain team resources, coordinate event information and outreach opportunities, support donor cultivation and stewardship efforts, represent the Individual Giving team in cross-departmental meetings, and provide backup support to the Foundation Relations team.
• Support National Council operations in partnership with the Office of the President, including meeting agendas, solicitations, meeting planning and preparation, philanthropy tracking and reporting, and Board philanthropy tracking support.
• Maintain National Council records and SharePoint resources; prepare membership and giving statistics, analysis, and talking points; document member engagement, monitor participation and philanthropic involvement strategies, and assist the Office of the President with National Council activities as needed.