Administrative and Finance Coordinator

thecityofprovidence; Providence (RI); On-site; USD 12,000 - 14,000; Part time

Job summary

thecityofprovidence is seeking an Administrative and Finance Coordinator to support church operations. The role involves part-time hours (8 per week) with flexible onsite and offsite time, under the supervision of the Pastor.

The successful candidate will handle administrative tasks, donor records, receipts, and basic finance duties, including QuickBooks data entry and grant-related paperwork.

Qualifications

• Proficient with computers, including Microsoft Office, Word, and Excel.
• BA degree or 3+ years relevant work experience.
• Welcoming and friendly disposition.
• Highly organized; discretion with confidential donor information.
• Effective communication with diverse groups.

Responsibilities

• Answering phone and taking messages.
• Directing mail and emails.
• Filing and calendar management with renters.
• Sending weekly calendar to the worship bulletin creator.
• Welcoming visitors seeking the pastor or information about the church.
• Maintaining databases of members and donors.
• Creating nametags as needed.
• Managing receipts and weekly submission to Finance Secretary.
• Grant reimbursement paperwork and quarterly opioid settlement grant reports.
• Creating payment vouchers.
• QuickBooks data entry as needed.

Skills

Microsoft Office

Word

Excel

Education

Bachelor's degree

3+ years experience

Tools

QuickBooks

Job description

Administrative and Finance Coordinator

Location: Mathewson Street UMC

Position Type: Part-time

Salary: $30/hour

Hours per week: 8

Supervisor: Pastor

Time off: 2 weeks

Role and Responsibilities

Administrative Assistant will work 8 hours per week with hours set in collaboration with the pastor, usually entailing about 4 hours onsite once a week, and the other hours flexible time offsite. The Administrative Assistant will either perform or oversee volunteers performing tasks including but not limited to:

• Answering the phone and taking messages
• Directing incoming mail and emails
• Filing
• Maintaining the church calendar in collaboration with renters
• Forwarding the weekly church calendar to the worship bulletin creator
• Welcoming and directing visitors/members seeking the pastor or seeking information about the church
• Maintaining and reorganizing databases of members and donors
• Creating nametags as needed
• Managing receipts and submitting once a week to the Finance Secretary
• Grant reimbursement paperworkQuarterly reports for opioid settlement grant
• Creating payment vouchers
• Quickbooks data entry as needed

Qualifications and Education Requirements

Very high proficiency with computers, including Microsoft Office, Word, and Excel
BA level education OR at least 3 years work experience in a similar job
Welcoming and friendly disposition
Highly organized
Impeccable discretion when dealing with confidential donor information
Must be comfortable communicating effectively and respectfully with people from all walks of life, including those experiencing homelessness or mental illness