Administrative Analyst 2 4P/920

4P Consulting Inc.; Birmingham (AL); On-site; USD 25,000 - 39,000; Full time

Job summary

Alabama Power in Birmingham, AL seeks an Administrative Assistant II to provide day-to-day administrative, procurement, and department support. The role emphasizes coordinating meetings, timekeeping, expense reporting, and processing invoices.

You will create and route Purchase Requests (PRs) and Purchase Orders (POs), maintain records, and collaborate with Supply Chain personnel to ensure timely, accurate documentation and strong stakeholder service.

Qualifications

• Administrative, procurement, or department support experience.
• Experience with timekeeping and expense reporting.
• Experience processing invoices.
• Experience creating or routing Purchase Requests and Purchase Orders.
• Strong proficiency with Microsoft 365, including Outlook, Excel, Word, PowerPoint, and Teams.

Responsibilities

• Provide general administrative and operational support to the department.
• Coordinate department meetings, activities, calendars, and related logistics.
• Support employee timekeeping and maintain accurate time records.
• Assist with expense reporting and reconciliation.
• Process invoices and support payment-related activities.
• Create, route, and track Purchase Requests (PRs).
• Create, process, and monitor Purchase Orders (POs).
• Coordinate with internal departments, vendors, and Supply Chain personnel as needed.
• Maintain accurate administrative and procurement records.
• Track open items and follow up on pending approvals or documentation.
• Prepare and maintain spreadsheets, reports, correspondence, and other business documents.
• Manage multiple assignments and priorities while meeting deadlines.
• Provide professional communication and customer service to internal and external stakeholders.

Skills

Administrative Support

Procurement Support

Timekeeping

Expense Reporting

Meeting Coordination

Communication Skills

Tools

Microsoft 365

Excel

Outlook

PowerPoint

Teams

Oracle

Maximo

Job description

Administrative Assistant II

Client: Alabama Power
Location: Birmingham, AL
Contract: 6 Months

Job Summary

We are seeking a highly organized Administrative Assistant II to provide day-to-day administrative, procurement, and department support.

The ideal candidate will have experience coordinating meetings and department activities, supporting timekeeping and expense reporting, processing invoices, and creating and routing Purchase Requests (PRs) and Purchase Orders (POs). Strong Microsoft 365 skills, attention to detail, and the ability to independently manage multiple priorities are required.

Key Responsibilities

• Provide general administrative and operational support to the department.

• Coordinate department meetings, activities, calendars, and related logistics.

• Support employee timekeeping and maintain accurate time records.

• Assist with expense reporting and reconciliation.

• Process invoices and support payment-related activities.

• Create, route, and track Purchase Requests (PRs).

• Create, process, and monitor Purchase Orders (POs).

• Coordinate with internal departments, vendors, and Supply Chain personnel as needed.

• Maintain accurate administrative and procurement records.

• Track open items and follow up on pending approvals or documentation.

• Prepare and maintain spreadsheets, reports, correspondence, and other business documents.

• Manage multiple assignments and priorities while meeting deadlines.

• Provide professional communication and customer service to internal and external stakeholders.

Required Qualifications

• Administrative, procurement, or department support experience.

• Experience with timekeeping and expense reporting.

• Experience processing invoices.

• Experience creating or routing Purchase Requests and Purchase Orders.

• Strong proficiency with Microsoft 365, including:

  • Outlook

  • Excel

  • Word

  • PowerPoint

  • Teams

• Strong organizational and time-management skills.

• Excellent attention to detail.

• Strong written and verbal communication skills.

• Ability to independently manage multiple priorities.

• Ability to work effectively in a fast-paced team environment.

Preferred Qualifications

• Working knowledge of Oracle.

• Working knowledge of Maximo.

• Experience supporting procurement or Supply Chain activities.

• Experience working in a utility, energy, engineering, or large corporate environment.

• Experience coordinating departmental meetings and operational activities.

Key Skills

Administrative Support | Procurement Support | Purchase Requests | Purchase Orders | PR | PO | Invoice Processing | Timekeeping | Expense Reporting | Oracle | Maximo | Microsoft 365 | Excel | Outlook | Meeting Coordination | Department Support