Administrative Analyst

City of Laguna Beach; Laguna Beach (CA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

City paid health insurance

Paid time off

Retirement plans

Job summary

The City of Laguna Beach is seeking a detail-oriented Administrative Analyst to provide high-level support to the Public Works & Utilities Department, focusing on administrative and analytical tasks to improve processes and coordinate department initiatives.

Key duties include drafting RFPs, contract management, project coordination, budget support, grants administration, and preparing agenda materials and reports.

Qualifications

• Bachelor-level combination in public administration or related field.
• Two years of journey-level administrative experience with data analysis and reporting.
• Experience in government context is desirable.

Responsibilities

• Develops RFPs and bid documents for new contract solicitations.
• Provides high-level support in the management of contracts and procurement processes.
• Coordinates special projects and department events.
• Assists in preparation of the department budget.
• Prepares and administers State and Federal grants, and participates in audits.
• Prepares graphs, charts, PowerPoint presentations, and agenda reports on programs and policies.
• Oversees departments’ records management processes.

Education

Public administration / Business administration related field

Two (2) years of experience in journey-level technical or administrative capacity

Tools

Microsoft Office

PowerPoint

Excel

Job description

The City of Laguna Beach is seeking a detail-oriented and collaborative Administrative Analyst to provide high-level support to the various maintenance divisions within the Public Works & Utilities Department. This position plays an important role in providing administrative and analytical support, coordinating department initiatives, and helping to improve organizational processes.

What You’ll Do

• Develops RFPs and bid documents for new contract solicitations
• Provides high-level support in the management of contracts and procurement processes
• Coordinates special projects and department events
• Assists in preparation of the department budget
• Prepares and administers State and Federal grants, and participates in audits
• Prepares graphs, charts, PowerPoint presentations, and agenda reports on programs and policies
• Oversees departments’ records management processes

What You’ll Be Great At

• Demonstrating professional and technical expertise
• Upholding integrity and a strong work ethic
• Taking initiative and working independently
• Delivering strong writing, communication, and analytical skills
• Applying a data and research-driven approach
• Adapting and contributing across a variety of projects
• Using Microsoft Office and general computer systems proficiently
• Researching and writing contract specifications for new Bids/RFPs

Examples of Duties

The normal duties for this position can be found in the job description for Administrative Analyst. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Qualifications

Any combination of education and experience demonstrating the ability to effectively and successfully perform the duties of the position is considered qualifying. A typical combination is as follows:

Education

Graduation from a recognized college or university with major coursework in public administration, business administration, or a field related to Public Works.

Experience

Two (2) years of experience in a responsible journey-level technical or administrative capacity, which include responsibility for compiling and analyzing data, preparing reports, and making recommendations related to business processes and functions. Prior government experience is highly desirable.

Supplemental Information

This recruitment will establish an eligibility list that may be used to fill future vacancies in the same or lower classifications.

Application/Selection Process

All interested applicants must submit a completed city application online. Applications will be screened carefully, and selected applicants will be invited to participate in the Structured Panel Interview. The appointing hiring authority will further review the job-related qualifications of those deemed eligible for hire before making selection decisions. The selection process may be modified based on the needs of the City.

Pre-employment Process

The selected candidate must successfully pass a fingerprint check with the State Department of Justice, educational and employment verification, and reference check(s).

Why work for Laguna Beach

Laguna Beach is a beautiful coastal city located in Orange County, California, with a vibrant art scene and cultural events. We offer competitive compensation and benefits packages, including City paid health insurance for employees, retirement plans, and paid time off. The City has a strong commitment to its employees, providing opportunities for professional growth and development through training and education programs.

Equal Opportunity Employer

The City of Laguna Beach is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation. EEO/ADA.