Administrative Analyst I

City of La Mirada; La Mirada (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

City of La Mirada in California seeks an Administrative/Project Support role under Public Works to assist in administering programs, policies and projects. The position involves researching grant funding, preparing project specifications and contracts, and coordinating with local, state, and federal agencies.

The role requires compiling data, preparing staff reports, and responding to citizen inquiries. A related bachelor’s degree and municipal experience are preferred for consideration.

Qualifications

• Proven ability to research and prepare grant applications and reports.
• Experience in preparing staff reports, summaries, and correspondence.
• Familiarity with municipal codes, regulations, and public-sector processes.

Responsibilities

• Researches and prepares applications for grant funding and monitors funding.
• Assists in design and development of public works projects; prepares project specs and contracts.
• Monitors program expenditures; coordinates purchasing and inventory; interfaces with agencies.
• Collects and analyzes data; prepares reports and presentations for assigned projects.
• Responds to citizen requests and provides information on City policies and procedures.
• Writes staff reports and correspondence; performs calculations as needed.
• Adheres to City policies and performs related duties as assigned.

Skills

Grant research

Data analysis

Report writing

Customer service

Education

Bachelor's degree in engineering, urban planning, public or business administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Desktop publishing programs

Job description

Job Description

Position reposted. Previous applicants need not reapply. The posting may close without notice once a sufficient number of applications is received.

Under general supervision of the Public Works Director or his/her designee, assists in administering departmental programs, policies, procedures and projects.

Typical Duties Performed

(These examples do not include all the duties, which may be assigned.)

• Researches and prepares applications for grant funding, monitors grant funding received, and prepares grant fund audit reports as required.
• Assists in the design and development of public works projects; prepares project specifications and contracts; assists in administration of related contracts; attends related meetings.
• Monitors program fund expenditures; coordinates purchasing and inventory activities; coordinates with local, state and federal agencies regarding programs; reviews and ensures regulation compliance.
• Researches and organizes technical and statistical data relative to departmental functions and programs, analyzes and makes recommendations.
• Receives and responds to citizen requests for service; provides information and interpretations of City ordinances, policies and procedures.
• Compiles, organizes, processes, and analyzes data for the preparation, completion and presentation of assigned projects and reports.
• Writes staff reports relative to departmental functions; prepares correspondence; performs routine and complex calculations.
• Adheres to City and departmental policies and procedures; performs related work duties as assigned.

Minimum Qualifications

Knowledge of: Elementary statistics; research and report writing techniques; English grammar, spelling and composition; principles and uses of algebra, geometry and trigonometry; personal computers, word processing, spreadsheets, and database management; Microsoft Word, Excel and PowerPoint; desktop publishing programs.

Ability to: Research, analyze, and make sound recommendations; communicate clearly and concisely, orally and in writing; interpret and apply municipal codes, legislative regulations, policies and procedures; design, develop, and implement programs utilizing principles and practices of public-sector management; establish and maintain effective working relationships with the public, community groups, agencies, vendors, and staff; exercise good judgment, courtesy, and tact with the public, staff and other agencies; and utilize quality customer service skills and techniques.

Experience And Education

Experience: One year of responsible administrative experience in municipal government or a related field is required.

Education: A bachelor's degree in engineering, urban planning, public or business administration, or a related field is required.

License Or Certificate

Possession of a valid California Driver License is required.

Supplemental Information

Appointments are normally made at the first step of the salary range. Consideration and approval for a salary higher than the first step is done on a case-by-case basis.

The City of La Mirada offers a competitive compensation and benefits package based on the adopted Salary and Benefits Resolution. Appointments are normally made at the first step of a five step salary range. One year of City service is required to advance to the next pay step in the salary range.

For detailed salary and benefits information, see current Summary of Salary and Benefits.