Administrative Assistant

City of Laguna Beach; California (MO); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health Insurance for employees

Flexible work schedules

Wellness programs

Job summary

The City of Laguna Beach is seeking an Administrative Assistant to provide essential support to the Police Department, coordinating activities, maintaining processes, and ensuring effective communication. Proficiency in Excel, Outlook, and other office tech is expected, with a focus on confidentiality and service to the community.

Responsibilities include payroll processing, invoices, purchase orders, and supporting the Chief of Police and command staff.

Qualifications

• Education: Graduation from high school or equivalent is required, preferably supplemented by courses or training in areas of specialization.
• Experience: At least 5 full-time years of increasingly responsible administrative or secretarial support experience.
• Proficiency in Excel, Outlook, and other office technology is expected.

Responsibilities

• Provide support to the Police Department by performing a variety of administrative duties, including handling confidential information.
• Work directly with and support the Chief of Police and command staff.
• Process, manage, and track a variety of correspondence and maintain department files.
• Handle payroll processing, manage invoices and purchase orders, and reconcile credit card transactions.
• Assist with planning department ceremonies and events.

Skills

Effective communication

Customer service

Organizational skills

Problem-solving

Education

High school diploma or equivalent

Tools

Excel

Outlook

Canva

InDesign

Job description

The City of Laguna Beach Police Department is seeking an organized and detail-oriented professional to join the team as an Administrative Assistant! This position provides essential administrative support to the Police Department and plays a key role in coordinating departmental activities, maintaining efficient processes, and ensuring effective communication across the organization. This is an exciting opportunity to make a meaningful impact in a small, community-focused organization. If you are a proactive problem-solver with strong organizational skills and proficiency in Excel, Outlook, and other office technology, we invite you to apply!

What You'll Do:

• Provide support to the Police Department by performing a variety of administrative duties, including handling confidential information.
• Work directly with and support the Chief of Police.
• Offer complex administrative support to all command staff.
• Process, manage, and track a variety of correspondence.
• Maintain department files in an organized and easily accessible manner.
• Handle payroll processing, manage all department invoices, and purchase orders.
• Reconcile department credit card transactions.
• Assist with the planning of department ceremonies and events.

You’ll Be Great At:

• Being flexible and able to pivot from one duty to another as priorities change daily.
• Multitasking with confidence and handling a wide range of work responsibilities.
• Effective communication and customer service skills.
• Pivoting seamlessly between tasks and navigating interruptions.
• Execute daily tasks with tact and confidentiality.
• Making connections and serving your community with passion and professionalism.
• Experience in Canva, InDesign or other graphic design experience is highly desirable.

Any combination demonstrating the ability to effectively and successfully perform the duties of the position is considered qualifying. A typical combination is as follows:

Education: Graduationfromhighschoolorequivalentisrequired,preferablysupplementedbycoursesortraininginareas of specialization.

Experience: At least 5 full-time years of increasingly responsible administrative or secretarial support experience.

Application/Selection Process: All interested applicants must submit a completed online city application. Applications will be screened carefully, and selected applicants will be invited to undergo a Structured Panel Interview. The appointing hiring authority will further review the job-related qualifications of applicants deemed eligible before making selection decisions. The selection process may be modified based on the needs of the City. This recruitment will be used to establish an Eligibility List and may be used to fill vacancies in other City departments.

Pre-employment: A candidate selected for this position must successfully complete a background security investigation, polygraph examination, and pre-employment medical examination including a drug test.

Why work for Laguna Beach: Laguna Beach is a beautiful coastal city located in Orange County, California, with a vibrant art scene and cultural events. We offer competitive compensation and benefits packages, including City paid health insurance for employees, flexible work schedules, wellness programs and more! The City has a strong commitment to its employees, providing opportunities for professional growth and development through training and education programs.

The Department: The Police Department is organized into two divisions and provides general law enforcement services, including animal control and oversight and management of our local animal shelter. There are 104 full-time positions, of which 58 of the positions are sworn personnel. The department augments its services with the assistance of Reserve Police Officers, Community Volunteers, Animal Shelter Volunteers, Police Explorers, Police Cadets, and Traffic Control Aides.

Equal Opportunity Employer: The City of Laguna Beach is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation. EEO/ADA.

The normal duties for this position can be found in the job description for Administrative Assistant.Theyarenottobeconstrued as exclusive or all-inclusive. Other duties may be required and assigned.