Administrative Aide II - Museum Studies

New York University; New York (NY); On-site; USD 46,000 - 65,000; Full time

Job summary

New York University’s Arts & Sciences division seeks an Administrative Aide II to join the Program in Museum Studies. The role covers clerical, secretarial and confidential tasks, prioritizing office activities, and assisting students and casual staff. You will respond to inquiries, draft letters, and handle word processing and databases.

You will also manage and monitor complex spreadsheets and department budgets or grants, interacting with the public and senior NYU personnel as needed.

Qualifications

• High school diploma or equivalent or some college and a bachelor's degree.
• 3+ years of office experience and strong customer service skills.
• Proficiency with Word processing, spreadsheets, and databases.
• Knowledge of Microsoft Office and desktop publishing software.
• Excellent proofreading and writing abilities; accurate keyboarding.

Responsibilities

• Perform clerical, secretarial and general office duties including confidential work.
• Prioritize office activities and delegate tasks to students or casual staff.
• Respond to inquiries with knowledge of graduate programs and policies.
• Interact with the public and NYU personnel at all levels.
• Draft letters, word processing, and manage databases and complex spreadsheets.
• Monitor department budgets and/or grants.

Skills

Customer service

Keyboarding

Proofreading & writing

Education

High School Diploma or equivalent or some college

Bachelor's degree

Tools

Microsoft Office

Apple

Access

Desktop publishing software

Job description

Position Summary

Arts & Science is seeking a dynamic Administrative Aide II to join the Program in Museum Studies. This individual will perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. Respond to inquiries displaying a comprehensive knowledge of the graduate departmental offerings and policies. Interact with the general public and act as NYU contact/liaison. Interact with University personnel including those at the senior level regarding specific issues and problems. Customize and/or compose letters in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

Qualifications

• High School Diploma or equivalent or an Associate's degree or some college.
• Bachelor's degree.
• 3+ years of office experience.
• Experience providing a high level of customer service.
• 2+ years of office experience (with Associate's degree).
• 1+ years of office experience (with Bachelor's degree).
• Proficiency with intermediate to advanced word processing, spreadsheet and database applications.
• Moderate to fast, accurate keyboarding.
• Good proofreading and writing skills.
• Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple.
• Knowledge of desktop publishing software.
• Knowledge of Access.

Additional Information

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $40.215. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.