Administrative Aide I - Journalism

New York University; New York (NY); Hybrid; USD 42,000 - 60,000; Full time

Job summary

New York University seeks an Administrative Aide I to join the Journalism Institute's Career Services team in New York. This role conducts clerical, secretarial, and general office duties and supports student staff.

Responsibilities include responding to inquiries, drafting letters, word processing, spreadsheets, data entry, and monitoring budgets. Requires 2+ years experience with HS diploma; Bachelor's preferred.

Qualifications

• Requires a high school diploma or equivalent; associate degree preferred.
• Experience: 2+ years with high school diploma; 1 year with an associate's degree.
• Proficiency with word processing, spreadsheets, and database apps.
• Good typing speed and accuracy.
• Strong writing and proofreading skills.

Responsibilities

• Perform clerical, secretarial, and general office duties.
• Respond to inquiries with knowledge of departmental offerings and policies.
• Assist with prioritization of office activities and supervise student/casual staff.
• Compose letters and correspondence; basic word processing and data entry.
• Monitor moderately complex budgets and/or grants.

Skills

Word processing

Spreadsheets

Database applications

Typing

Microsoft Office

Writing and proofreading

Education

High School Diploma or equivalent

Associate's degree

Bachelor's degree

Job description

Posting Number

2026-15951

Job Details

• Location: US-NY-New York
• Hybrid Remote Work Classification: Hybrid: 60% to 80% Onsite
• Department: Journalism (Career Services)
• School/Division: Arts and Science (AS1111)
• Compensation Grade: Local 3882 - 09
• Union: Local 3882 - Union of Clerical, Administrative and Technical Staff (UCATS)
• FT/PT: Full-Time
• Category: General Office Administration

Position Summary

Arts & Science is seeking a talented Administrative Aide I to join the Arthur L. Carter Journalism Institute, Career Services team. This individual will p erform a broad range of clerical, secretarial, and general office duties including those of a confidential nature. Respond to inquiries displaying a comprehensive knowledge of the undergraduate/graduate departmental offerings and policies. Assist with the prioritization of office activities and delegate to and monitor work of student and/or casual employees. Compose letters and correspondence. Perform general word processing, spreadsheet and data entry duties utilizing intermediate-level functions. Monitor moderately complex budgets and/or grants.

Qualifications

Required Education:

High School Diploma or equivalent or an Associate's degree.

Preferred Education:

Bachelor's Degree

Required Experience:

2+ years with High School diploma. 1 year of office experience with Associate's degree.

Preferred Experience:

2+ years with Associate's degree.

Required Skills, Knowledge and Abilities:

Proficiency with intermediate-level word processing, spreadsheet, and database applications. Moderate, accurate keyboarding.

Preferred Skills, Knowledge and Abilities:

Proficiency with intermediate-level Microsoft Office. Good writing and proofreading skills.

Additional Information

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $37.329. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.