Administrative Aide I - GSAS, Master's College

New York University; New York (NY); On-site; USD 79,000 - 81,000; Full time

Job summary

New York University’s Masters College within the Graduate School of Arts & Sciences seeks an Administrative Aide I to join the team. The role handles clerical and secretarial duties, supports inquiries on program offerings, and coordinates events with detailed budgeting and reconciliation. Strong MS Office and writing skills are essential.

The position emphasizes confidentiality, budget monitoring, and efficient office operations across a dynamic academic environment in New York City.

Qualifications

• Proficiency with intermediate-level word processing, spreadsheet, and database applications.
• Moderate, accurate keyboarding.
• Proficiency with Microsoft Office.
• Good writing and proofreading skills.

Responsibilities

• Perform clerical and secretarial duties including handling confidential information.
• Respond to inquiries with knowledge of departmental offerings and policies.
• Coordinate center events and programming, including pre-event, on-site, and post-event closeout.

Skills

Word processing

Spreadsheets

Databases

Keyboarding

Microsoft Office

Writing skills

Proofreading

Education

High School Diploma

Bachelor's Degree

Tools

Databases

Job description

Position Summary

Arts & Science is seeking a talented Administrative Aide I to join the Master's College in the Graduate School of Arts & Science. This individual will perform a broad range of clerical, secretarial, and general office duties including those of a confidential nature. Respond to inquiries displaying a comprehensive knowledge of the undergraduate/graduate departmental offerings and policies. Assist with the prioritization of office activities and delegate to and monitor work of student and/or casual employees. Provide comprehensive administrative and logistical coordination of center events and programming, including pre-event preparation, onsite day-of execution, and post-event closeout and reconciliation. Compose letters and correspondence. Perform general word processing, spreadsheet and data entry duties utilizing intermediate-level functions. Monitor moderately complex budgets and/or grants.

Qualifications

Required Education:High School Diploma or equivalentPreferred Education:Bachelor's DegreeRequired Experience:2+ years (with High School diploma). 1 year of office experience (with Associate's degree).Preferred Experience:2+ years (with Associate's degree)Required Skills, Knowledge and Abilities:Proficiency with intermediate-level word processing, spreadsheet, and database applications. Moderate, accurate keyboarding.Preferred Skills, Knowledge and Abilities:Proficiency with intermediate-level Microsoft Office. Good writing and proofreading skills.

Additional Information

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $38.358. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.