Administrative Aide II - Sociology

New York University; New York (NY); On-site; USD 75,000 - 87,000; Full time

Job summary

New York University is seeking an Administrative Aide II for the Department of Sociology. The role involves clerical and secretarial duties, handling confidential information, and serving as a liaison with faculty and university personnel.

You will prepare letters, manage word processing, and work with complex databases and spreadsheets within the department. The position emphasizes strong customer service, accurate keyboarding, and proficiency in Microsoft Office and related tools.

Qualifications

• High School diploma or equivalent.
• Bachelor's degree preferred.
• 3 years of office experience; strong customer service.
• 2 years of office experience with Associate's degree or 1 year with Bachelor's.
• Proficiency with word processing, spreadsheets and databases; fast, accurate keyboarding; proofreading and writing skills.

Responsibilities

• Perform clerical, secretarial and general office duties including confidential work.
• Monitor department budgets and/or grants.

Skills

Word processing

Spreadsheets

Databases

Keyboarding

Proofreading

Writing skills

Education

High School diploma or equivalent

Bachelor's degree

Tools

Microsoft Office

Apple

Access

Desktop publishing

Job description

Position Summary

Arts & Science is seeking a talented Administrative Aide II to join the Department of Sociology. This individual will perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. Respond to inquiries displaying a comprehensive knowledge of the departmental offerings and policies. Interact with the prospective faculty and act as NYU contact/liaison. Interact with University personnel including those at the senior level regarding specific issues and problems. Customize and/or compose letters in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

Qualifications

Required Education:High School diploma or equivalent.Preferred Education:Bachelor's degree.Required Experience:3 years of office experience. Experience providing a high level of customer service.Preferred Experience:2 years of office experience (with Associate's degree). 1 year of office experience (with Bachelor's degree).Required Skills, Knowledge and Abilities:Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.Preferred Skills, Knowledge and Abilities:Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access.

Additional Information

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $39.129. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.