Administrative Aide II, Advancement Programs

New York University; New York (NY); On-site; USD 61,000 - 75,000; Full time

Job summary

New York University is seeking a qualified administrative professional to support clerical operations within University Development and Alumni Relations (UDAR). This on-site role handles confidential tasks, responds to inquiries, and assists with letters, word processing, spreadsheets, and database work across university units.

The successful candidate will have 3+ years of office experience, strong proofreading and writing skills, and proficiency with word processing and databases.

Qualifications

• High School Diploma or equivalent is required.
• 3+ years office experience is required.
• Experience providing a high level of customer service is preferred.
• 2+ years of office experience with Associate's degree is preferred.
• 1 year of office experience with Bachelor's degree is required.
• Proficiency with intermediate to advanced word processing, spreadsheet, and database applications.
• Moderate to fast, accurate keyboarding.
• Good proofreading and writing skills.

Responsibilities

• Perform a wide range of clerical, secretarial, and general office duties including confidential tasks.
• Prioritize activities and delegate work to student or casual staff.
• Respond to inquiries with knowledge of department policies and programs.
• Interact with NYU staff and the public as a liaison.
• Create/modify letters; perform word processing and database/spreadsheet work.
• Monitor complex department budgets and/or grants.

Skills

Word processing

Spreadsheets

Databases

Keyboarding

Proofreading

Writing skills

Education

High School Diploma or equivalent

Associate's degree

Bachelor's degree

Job description

Position Summary

University Development and Alumni Relations (UDAR) is dedicated to soliciting the private funding necessary to support the strategic goals of the University in teaching, learning, and research. The personnel of UDAR work university-wide as well as within individual schools and colleges of the University to discover, motivate, cultivate, solicit, and steward alumni, parents, faculty, and friends for immediate, long-range, and future financial support, through gifts and pledges to the University, for critical operations such as student aid, faculty support, academic and research program development, and facilities and infrastructure. UDAR's endeavors raise funds for immediate University use and also for the University's endowment.

Perform a wide range of clerical, secretarial, and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. May act as work leader to junior clerical support staff. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies, and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

Qualifications

Required Education:High School Diploma or equivalentRequired Experience:3+ years office experience

Experience providing a high level of customer servicePreferred Experience:2+ years of office experience (with Associate's degree)

1 year of office experience (with Bachelor's degree)Required Skills, Knowledge and Abilities:Proficiency with intermediate to advanced word processing, spreadsheet, and database applications

Moderate to fast, accurate keyboarding

Good proofreading and writing skills

Additional Information

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $39.132. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis.