Administrative Aide - Careers

New York University; New York (NY); Hybrid; USD 44,000 - 63,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

New York University Stern School of Business in Greenwich Village seeks an Administrative Aide for the Careers Team to coordinate programs, logistics, and provide customer service to students, administrators, and faculty.

Responsibilities include calendar management, travel and event planning, drafting correspondence, tracking budgets, updating pages, processing reimbursements, and supporting special projects as needed.

Qualifications

• Bachelor's degree or the equivalent of 1 year of office experience is preferred. An Associate's degree and the equivalent of 2 years of office experience is preferred.
• A minimum of a high school diploma and 3 years of office experience is required.
• Proficiency with intermediate to advanced Microsoft Office applications is preferred.

Responsibilities

• Calendar management; scheduling, travel and event coordination; drafting correspondence; tracking budgets; updating web pages.
• Processing reimbursements and supporting special projects as needed.

Skills

Microsoft Office

Education

Bachelor's degree or equivalent

Associate's degree or equivalent

High school diploma + 3 years office experience

Job description

Administrative Aide - Careers

Posting Number

2026-15665

Location : Location

US-NY-New York

Hybrid Remote Work Classification

Hybrid: 60% to 80% Onsite

Department

Graduate Programs: Careers

School/Division

Stern School of Business (SB1071)

Compensation Grade

Local 3882 - 10

Union

Local 3882 - Union of Clerical, Administrative and Technical Staff (UCATS)

FT/PT

Full-Time

Category

General Office Administration

Position Summary

NYU's Stern School of Business has an exciting opportunity for an Administrative Aide supporting the Careers Team. The selected candidate will coordinate department programs and logistics and provide customer service and support to students, administrators, and faculty. The incumbent will be responsible for calendar management; scheduling, travel and event coordination; drafting correspondence; tracking budgets; updating web pages; processing reimbursements and special projects as needed.

Qualifications

A Bachelor's degree and the equivalent of 1 year of office experience or an Associate's degree and the equivalent of 2 years of office experience is preferred. A minimum of a high school diploma and 3 years of office experience is required. Proficiency with intermediate to advanced Microsoft Office applications is preferred.

Additional Information

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $39.129. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

New York University Stern School of Business, located in the heart of Greenwich Village and deeply connected with the City for which it is named, is one of the nation's premier management education schools and research centers. NYU Stern offers a broad portfolio of transformational programs at the graduate, undergraduate and executive levels, all of them enriched by the dynamism and deep resources of one of the world's business capitals. NYU Stern is a welcoming community that inspires its members to embrace and lead change in a rapidly transforming world.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.